Cash Application Representative

Hershey Creamery Co; City of Middletown (NY); On-site; USD 26,000 - 37,000; Full time

Job summary

Hershey Creamery Co. in Middletown, NY seeks an Accounts Receivable Cash Application Representative to accurately apply payments and reconcile customer accounts.

You will process checks, ACH, and card payments, handle discrepancies, and collaborate with Billing and Collections and branch teams to ensure precise balances. Requires 2+ years in AR or cash application, strong Excel skills, and attention to detail.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of two years of accounts receivable experience preferred.
• Proficient in Microsoft Office applications including Excel, Word, and Outlook.
• Experience with ERP or accounting systems preferred.
• Strong attention to detail with a high level of accuracy.

Responsibilities

• Process customer payments by check, ACH, and credit card timely and accurately.
• Monitor and distribute emails to the Cash Application team inbox.
• Enter and maintain customer credit card information per policy and security rules.
• Resolve payment discrepancies, unapplied cash, short or overpayments, and unidentified receipts.
• Research inquiries from internal and external customers via phone, email, or mail.
• Maintain documentation and support records for all cash applications.

Skills

Attention to detail

Analytical skills

Organization

Verbal & written communication

Customer service

Time management

Teamwork

Education

High school diploma or equivalent

Associate's degree in Accounting, Finance, Business, or related field

Tools

Microsoft Excel

Microsoft Word

Outlook

ERP systems

Job description

Job Summary:The Accounts Receivable Cash Application Representative is responsible for the timely and accurate application of customer payments, reconciliation activities, and resolution of payment discrepancies. This position works collaboratively with the Cash Application and Billing and Collections team and other departments to ensure accurate customer account balances while providing excellent customer service to both internal and external customers.Job Responsibilities, including but not limited to:Process customer payments received by check, ACH, and credit card in a timely and accurate manner.Monitor, maintain, and distribute correspondence received through the Cash Application team email inbox.Enter and maintain customer credit card information in accordance with company policies and security procedures.Enter company route shortage checks.Process refund check requests and contract feeder payments.Process monthly ACH payment pulls and customer notifications.Complete and track unapplied payment and payment void requests.Track and update expired customer credit cards on a monthly basis.Research, validate, and resolve payment discrepancies, disputes, unapplied cash, short payments, overpayments, and unidentified receipts.Research, follow up on, and resolve internal and external inquiries received by phone, email, or mail in a professional and timely manner while meeting established customer service standards.Communicate with branch personnel and the Billing and Collections teams regarding payment discrepancies and account-related issues.Answer Accounts Receivable Department switchboard calls promptly and professionally.Monitor work for accuracy and ensure daily processing is completed within established deadlines.Maintain accurate documentation and supporting records for all cash application activities.Follow established departmental procedures and internal controls.Assist branch personnel, Sales Representatives, managers, auditors, Corporate Office personnel, and customers with questions related to cash application activities.Communicate payment issues, trends, or unusual activity to the Cash Application Supervisor.Identify opportunities to improve Cash Application processes and contribute ideas that increase efficiency and accuracy.Participate in departmental meetings and training sessions.Cross-train on departmental responsibilities and provide backup support for other functions within the Accounts Receivable Department as needed.Maintain confidentiality when handling customer, financial, and company information.Perform assignments requested by the Director of Accounts Receivable, Accounts Receivable Manager, Internal Auditors, or Cash Application Supervisor in accordance with established performance and customer service standards.Perform other duties as assigned.Required Job Skills & Qualifications:High school diploma or equivalent required; Associate's degree in Accounting, Finance, Business, or a related field preferred.Minimum of two years of accounts receivable, cash application, banking, bookkeeping, or related accounting experience preferred.Proficient in Microsoft Office applications, including Microsoft Excel, Word, and Outlook. Experience with ERP or accounting systems preferred.Strong attention to detail with a high level of accuracy.Ability to read and interpret invoices, correspondence, reports, and procedure manuals.Strong analytical, organizational, and problem-solving skills.Effective verbal and written communication skills.Ability to prioritize workload, manage multiple tasks, and meet deadlines in a fast-paced environment.Strong customer service and interpersonal skills.Ability to work independently while contributing effectively as a member of a team.Demonstrated ability to maintain confidentiality and exercise sound judgment when handling financial information.Pay for this position is to start at $22.89/hr.