Case Monitor I - Paid Training

Call The Car, Inc.; Diamond Bar (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Call the Car, Inc. in Diamond Bar, CA is seeking a Case Monitor I to support the transportation experience for Case Monitored and VIP members.

Under the supervision of the Dispatch Supervisor, you will coordinate trips, monitor quality, and provide overflow support to the Dispatch team. This full-time role requires a high school diploma, at least 1 year in a call center or transportation operations setting, and a valid driver's license.

Qualifications

• High school diploma or equivalent; college degree preferred.
• At least 1 year in a call center or transportation operations role.
• Valid Driver's License and clean driving record.
• Ability to spend up to 50% of shifts driving to/from events.
• Strong communication and de-escalation skills.
• Proficiency in Microsoft Office (Word, Excel, SharePoint) and dispatch software.

Responsibilities

• Provide continuous phone support for Case Monitored and VIP members.
• Maintain the daily VIP tracker for Case Monitored/VIP trips.
• Create and update transportation reservations with accuracy and timeliness.
• Coordinate with vendors to verify trip availability.
• Monitor inboxes and respond to emails promptly; document and route information.
• Document trip activity and follow up with members and vendors.
• Liaise between members, providers, facilities, and internal departments.
• Assist Dispatch during peak times by handling overflow trips.
• Monitor queues for unassigned or at-risk trips and secure coverage.
• Provide backup coverage for dispatchers during breaks or absences.
• Collaborate with dispatchers to identify recurring service issues.

Skills

Communication

De-escalation

Customer service

Dispatch software

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Dispatch software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Case Monitor I - Paid Training

Full Time Headquarters, Diamond Bar, CA, US 1 Attachments

About the Company:

At Call the Car, we believe everyone deserves access to the healthcare they need without barriers. Our company was founded after identifying a critical gap in care that prevented many individuals from attending important medical appointments. By recognizing the need for reliable transportation and addressing key Social Determinants of Health (SDoH), we set out to create solutions to help people reach the care they deserve.

Our mission is to redefine Non-Emergency Medical Transportation (NEMT) as not just a ride, but as a pathway to healthier lives, stronger communities, and greater healthcare equity.Guided by our core values of Compassion, Empower, Flexible, and Caring, we are committed to delivering service that is not only reliable, but also respectful, supportive, and centered on the unique needs of every member we serve.

We are looking for passionate individuals to join us in making a meaningful impact. Together, we can help address barriers to healthcare, provide peace of mind through every ride, and create connections that move our communities toward better health, greater independence, and brighter futures.

Basic Job Purpose:

Under the supervision of the Dispatch Supervisor, the Case Monitor I is responsible for enhancing the transportation experience of Call the Car's Case Monitored and VIP members by coordinating trips, monitoring quality, and providing overflow assistance to the Dispatch team. This role bridges case management and dispatch operations to ensure members receive safe, timely, and reliable transportation.

Responsibilities/Duties:

Case Monitoring (Core Duties):

• Provides continuous phone support for Case Monitored and VIP members.
• Runs and maintains the daily VIP tracker to monitor Case Monitored/VIP trips.
• Creates and updates transportation reservations, ensuring accuracy and timeliness.
• Communicates with vendors throughout the day to verify availability for unassigned trips.
• Monitors assigned inboxes and responds to emails promptly, ensuring information is documented and routed appropriately.
• Documents trip activity, monitors quality, and follows up with members and vendors to ensure satisfaction.
• Acts as a liaison between members, providers, facilities, and internal departments.

Dispatch Overflow & Support:

• Assists Dispatch during peak times by handling overflow trip assignments and vendor outreach.
• Monitors system queues for unassigned or at‑risk trips and works to secure vendor or fleet coverage.
• Supports Dispatch in managing Case Monitored/VIP trips, ensuring these members receive priority handling.
• Provides backup coverage for dispatchers during breaks, shift gaps, or unexpected absences.
• Collaborates with dispatchers to identify recurring service issues and elevate as needed.

Collaboration & Reporting:

• Assists Case Monitoring and Dispatch Leadership with reporting and analysis of monitored trip performance.
• Provides input on policy and procedural improvements based on frontline case monitoring and dispatch experience.
• Supports quality and compliance initiatives, including accurate trip notes, reporting of incidents, and HIPAA adherence.

Event Coordination:

• Attends in‑person health plan special events as assigned.
• Assists with on‑site coordination of transportation pickups and drop‑offs.
• Acts as the liaison between drivers, members, and event staff to ensure seamless transportation service during events.
• Communicates real‑time updates and resolves transportation issues on‑site.

Performance Requirements:

Knowledge, skills and abilities:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
  
• At least one (1) year of experience in a call center or transportation operations role.
• Must have valid Driver's License and clean driving record.
• Ability to spend up to 50% of isolated shifts driving to and from special events in company vehicle.
• Strong communication skills with ability to de‑escalate member concerns.
• Proficiency in Microsoft Office (Word, Excel, SharePoint) and dispatch software.