Case Manager - IBHS Program

Kaleidoscope ABA Therapy Services; Bryn Mawr (PA); On-site; USD 52,000 - 70,000; Full time

Job summary

Kaleidoscope Family Solutions ABA, Inc in Bryn Mawr, PA is seeking an IBHS Case Manager to coordinate care for children and families under the IBHS program. The role focuses on managing health and proactive relationships with families and school communities.

You will maintain a census/caseload, link services, ensure CBH eligibility, collaborate with clinical and recruiting teams, and document all care coordination in the electronic health record, with regular follow-ups.

Qualifications

• Bachelor's degree required (social work, sociology, nursing, or BA)
• Minimum 3 years' case management, counseling, or direct care with children/families
• Knowledge of IBHS regulations is a plus
• Reliable transportation required.

Responsibilities

• Assess service needs based on physician/psychologist evaluation and IBHS intake.
• Identify and coordinate services; prepare/distribute IBHS packets; start new children.
• Ensure CBH eligibility to participate in IBHS.
• Coordinate with clinical and recruiting teams; maintain deadlines for each case.
• Maintain documentation of care coordination and case management in the EHR.
• Meet with clients and guardians; weekly follow-ups within established parameters.
• Coordinate with CBH, schools, day care, providers, and child-serving systems.
• Collaborate with clinical team (BCBA, LBS, BHT) to ensure services are coordinated.
• Schedule weekly service hours for providers; assist with billing documentation.
• Take on other duties as assigned by supervisor/lead clinician.

Skills

Case management

Counseling

Care coordination

Documentation

CBH collaboration

Education

Bachelor's degree in social work, Social Science, BSN, or BA

Tools

Electronic Health Records

Job description

Location: Bryn Mawr, PA 19010

Date Posted: 09/01/2026

Category: Administrative

Education: Bachelors Degree

Title: Case Manager - IBHS Program

Class: Case Management

Type: PERMANENT ONLY

Ref. No.: 1311387-10

BC: #KFS210

Company: Kaleidoscope Family Solutions ABA, Inc

Contract Contact: HQ Careers

Office Email: [e-mail]

Office Phone: 877-ABA-0399

Office Address: 950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010

Position Description

The IBHS Case Manager position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism. This role's primary responsibility is to manage the health and proactive relationship with children, families, and school communities serviced under Kaleidoscope ABA IBHS program. The IBHS Case Manager will work to maintain a census/caseload that meets the standards as set in the program budget to provide care coordination support to children and families in the program.

Summary of Essential Functions

• Assess the service needs based on a Physician/Psychologist evaluation by completing the IBHS intake
• Identify, link, and coordinate services including preparation and distribution of IBHS packets and starting up new children.
• Ensure children are CBH eligible to participate in IBHS
• Facilitate access to services, coordinate with the clinical and recruiting teams
• Maintain a schedule of key deadlines for each case
• Work with clinical team to monitor the effectiveness of services. Reassess service needs.
• Maintain appropriate documentation of all care coordination/case management services provided in the electronic health record
• Meet with the client and responsible parent within established parameter of the initial contact and maintain follow-up meetings weekly
• Establish and maintain coordination with CBH, schools, day care, providers, or other child serving systems to ensure coordination of care
• Work collaboratively with the clinical treatment team (BCBA, LBS, BHT) to ensure services are coordinated
• Coordinate weekly service schedules of assigned providers
• Support the collection and verification of weekly services hours and documentation for appropriate billing.
• Assume other duties assigned by Clinical Supervisor/Lead Clinician and/or Team Leader

Requirements

• Bachelor's degree in social work, Social Science, Bachelor of Science in Nursing, or Bachelor of Arts Degree from an accredited educational institution.
• Minimum of three (3) years' case management, counseling, or direct care mental health experience with children and families.
• Knowledge of IBHS Regulations a plus
• Reliable transportation

About the company

Kaleidoscope ABA offers services that support child with autism. We provide integrated therapy that promotes learning and growth, developing individual potential and increasing social engagement and happiness.

Kaleidoscope ABA is an Equal Opportunity and Affir­ mative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.