Case Manager - IBHS Program

Kaleidoscope ABA Autism Therapy Services; Bryn Mawr (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

Kaleidoscope Family Solutions ABA, Inc. is seeking a Case Manager for the IBHS Program in Bryn Mawr, PA. You will manage health and proactive relationships with children, families, and school communities under the IBHS framework.

The role emphasizes coordination across clinical and recruiting teams, maintaining caseloads, and ensuring CBH eligibility and timely services. A Bachelor’s degree and 3+ years in case management are required.

Qualifications

• Bachelor's degree in social work, Social Science, Bachelor of Science in Nursing, or Bachelor of Arts Degree from an accredited educational institution.
• Minimum of three (3) years' case management, counseling, or direct care mental health experience with children and families.
• Knowledge of IBHS Regulations a plus.

Responsibilities

• Assess the service needs based on a Physician/Psychologist evaluation by completing the IBHS intake.
• Identify, link, and coordinate services including preparation and distribution of IBHS packets and starting up new children.
• Ensure children are CBH eligible to participate in IBHS.
• Facilitate access to services, coordinate with the clinical and recruiting teams.
• Maintain a schedule of key deadlines for each case.
• Work with clinical team to monitor the effectiveness of services. Reassess service needs.
• Maintain appropriate documentation of all care coordination/case management services provided in the electronic health record
• Meet with the client and responsible parent within established parameter of the initial contact and maintain follow-up meetings weekly
• Establish and maintain coordination with CBH, schools, day care, providers, or other child serving systems to ensure coordination of care
• Work collaboratively with the clinical treatment team (BCBA, LBS, BHT) to ensure services are coordinated
• Coordinate weekly service schedules of assigned providers
• Support the collection and verification of weekly services hours and documentation for appropriate billing.
• Assume other duties assigned by Clinical Supervisor/Lead Clinician and/or Team Leader

Skills

Care coordination

Collaboration

Counseling

Reliable transportation

Education

Bachelor's degree

Job description

Position Description

The IBHS Case Manger position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism. This role's primary responsibility is to manage the health and proactive relationship with children, families, and school communities serviced under Kaleidoscope ABA IBHS program. The IBHS Case Manager will work to maintain a census/caseload that meets the standards as set in the program budget to provide care coordination support to children and families in the program.

Location: Bryn Mawr, PA 19010

Date Posted: 08/01/2026

Category: Administrative

Education: Bachelors Degree

Position Description

The IBHS Case Manger position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism. This role's primary responsibility is to manage the health and proactive relationship with children, families, and school communities serviced under Kaleidoscope ABA IBHS program. The IBHS Case Manager will work to maintain a census/caseload that meets the standards as set in the program budget to provide care coordination support to children and families in the program.

Summary Of Essential Functions

• Assess the service needs based on a Physician/Psychologist evaluation by completing the IBHS intake
• Identify, link, and coordinate services including preparation and distribution of IBHS packets and starting up new children.
• Ensure children are CBH eligible to participate in IBHS
• Facilitate access to services, coordinate with the clinical and recruiting teams
• Maintain a schedule of key deadlines for each case
• Work with clinical team to monitor the effectiveness of services. Reassess service needs.
• Maintain appropriate documentation of all care coordination/case management services provided in the electronic health record
• Meet with the client and responsible parent within established parameter of the initial contact and maintain follow-up meetings weekly
• Establish and maintain coordination with CBH, schools, day care, providers, or other child serving systems to ensure coordination of care
• Work collaboratively with the clinical treatment team (BCBA, LBS, BHT) to ensure services are coordinated
• Coordinate weekly service schedules of assigned providers
• Support the collection and verification of weekly services hours and documentation for appropriate billing.
• Assume other duties assigned by Clinical Supervisor/Lead Clinician and/or Team Leader

Requirements

• Bachelor's degree in social work, Social Science, Bachelor of Science in Nursing, or Bachelor of Arts Degree from an accredited educational institution.
• Minimum of three (3) years' case management, counseling, or direct care mental health experience with children and families.
• Knowledge of IBHS Regulations a plus
• Reliable transportation

Kaleidoscope ABA offers services that support child with autism. We provide integrated therapy that promotes learning and growth, developing individual potential and increasing social engagement and happiness.

Kaleidoscope ABA is an Equal Opportunity and

Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.

Title: Case Manager - IBHS Program

Class: Case Management

Type: PERMANENT ONLY

Ref. No.: 1311387-9

BC: #KFS210

Company: Kaleidoscope Family Solutions ABA, Inc

Contract Contact: HQ Careers

Office Email: [e-mail]

Office Phone: 877-ABA-0399

Office Address: 950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010

Responding to this post or registering on the KFSABA.org website is for information transfer only and is not an application, employment offer or commitment. When and if opportunities are presented, you may accept or decline such opportunities at your sole discretion. Further steps are required to complete your registration with the Kaleidoscope Family Solutions ABA, Inc. dba Kaleidoscope ABA. We appreciate your interest in our agency and look forward to meeting with you.