Case Management Administrative Assistant (24291)

Cantex Continuing Care Network; Carrollton (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Performance-based bonus opportunities

Health, dental, and vision insurance

Supplemental benefits (life insurance,

Disability, accident, etc.)

401(k) with company match

Paid time off (PTO/Sick)

Career growth opportunities

Supportive company culture

Many more employee perks and benefits

Job summary

Cantex Continuing Care Network in Carrollton, TX is seeking a Case Management Administrative Assistant to support the Regional Case Management team with authorizations, documentation, and coordination between facilities, MCOs, and case managers. The role emphasizes accuracy, organization, and timely processing in a fast-paced healthcare setting.

Remote work option is available, with full-time schedule Tuesday through Saturday; requires high school diploma and healthcare experience.

Qualifications

• High school diploma or equivalent required.
• Two (2) years of hospital or healthcare experience preferred.
• Medical Assistant certification preferred.
• Proficient with EMR systems.
• Proficient with Excel, Microsoft Office, and Adobe PDF.
• Strong organizational skills with the ability to meet strict deadlines.
• Ability to perform effectively in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Verify active authorizations and communicate status updates to facilities and assigned Case Managers.
• Track concurrent authorization due dates and ensure timely submission.
• Build complete concurrent review packets for MCO submission, including: Authorization number, Face sheet, Insurance information, Medical records, PT/OT/ST documentation.
• Submit clinical packets and reports to MCOs via fax or electronic portals.
• Upload confirmation pages or submission receipts into the EMR.
• Monitor and track concurrent authorization reviews for extension requests.
• Communicate authorization extensions, expirations, and updates to MCOs and facility Case Managers.
• Assist Case Managers and facilities with active authorizations, denials, and appeals.
• Follow up on inactive authorizations for patients who remain admitted.
• Maintain accurate documentation and ensure timely distribution of required materials.

Skills

Organizational skills

Communication skills

Time management

Detail oriented

Education

High school diploma or equivalent

Medical Assistant certification (preferred)

Tools

EMR systems

Microsoft Office (Excel, Word, PDF)

Job description

Job Details

Job Location: Cantex Corporate - Carrollton, TX 75006

Position Type: Full Time

Job Category: Leadership & Support Services

Location: Remote

Schedule: Full‑time, (Tuesday to Saturday)

Reports to: Manager of Regional Case Management

What We Offer You

• Competitive pay
• Performance‑based bonus opportunities
• Comprehensive health, dental, and vision insurance
• Additional supplemental benefits (life insurance, disability, accident, etc.)
• 401(k) with company match
• Generous paid time off (PTO/Sick)
• Clear career growth and advancement opportunities
• A supportive and vibrant company culture
• Many more employee perks and benefits

Job Summary

The Case Management Administrative Assistant (also known as a Healthcare Authorization Specialist or Medical Records & Authorization Coordinator) provides essential administrative and operational support to the Regional Case Management team. This remote healthcare administrative role plays a critical part in ensuring timely authorization management, accurate documentation, and seamless communication between facilities, Managed Care Organizations (MCOs), and Case Managers.

This position supports the authorization workflow for patients in Skilled Nursing Facility (SNF) settings and is ideal for someone who is highly organized, detail‑oriented, and comfortable working in a fast‑paced healthcare environment where accuracy and timeliness directly impact patient care and facility operations.

Qualifications

• High school diploma or equivalent required
• Two (2) years of hospital or healthcare experience preferred
• Medical Assistant certification preferred
• Proficient with EMR systems
• Proficient with Excel, Microsoft Office, and Adobe PDF
• Strong organizational skills with the ability to meet strict deadlines
• Ability to perform effectively in a fast‑paced environment
• Excellent written and verbal communication skills

Essential Functions

• Verify active authorizations and communicate status updates to facilities and assigned Case Managers
• Track concurrent authorization due dates and ensure timely submission
• Build complete concurrent review packets for MCO submission, including:
  • Authorization number
  • Face sheet
  • Insurance information
  • Medical records
  • PT/OT/ST documentation
• Submit clinical packets and reports to MCOs via fax or electronic portals
• Upload confirmation pages or submission receipts into the EMR
• Monitor and track concurrent authorization reviews for extension requests
• Communicate authorization extensions, expirations, and updates to MCOs and facility Case Managers
• Assist Case Managers and facilities with active authorizations, denials, and appeals
• Follow up on inactive authorizations for patients who remain admitted
• Maintain accurate documentation and ensure timely distribution of required materials
• Perform other duties as assigned

Please visit cantexcc.com for more information about our organization.

We are an Equal Opportunity Employer. We offer an excellent benefit plan to include 401(k) with match, CEU reimbursement, vacation, sick time, holidays, medical, dental, and supplemental insurance plans, as well as a highly competitive compensation package.