Case Filing Specialist, NYSI

American-Arbitration-Association; New York (NY); On-site; USD 62,000 - 66,000; Full time

Job summary

American Arbitration Association in New York is seeking an Intake Clerk to support no-fault arbitration case filings. You will perform data entry, review filings for compliance, and upload documents into the online case management system.

The role requires attention to detail, strong organizational skills, and the ability to maintain confidentiality. On-site work with training and meetings, serving clients and attorneys in a fast-paced environment.

Qualifications

• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational and time-management skills to handle multiple tasks and meet deadlines.
• Proficient in Microsoft Office Suite and web-based case management systems.
• Strong written and verbal communication skills to interact effectively with clients, attorneys, arbitrators, mediators, and colleagues.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Responsibilities

• Review case filings to ensure compliance with filing requirements and accurately enter information.
• Scan and upload documents into the online case management system.
• Maintain confidentiality of case information and follow data privacy policies.
• Respond to inquiries from parties and direct complex questions to appropriate departments.
• Attend on-site and in-person meetings and training sessions.

Skills

Data entry

Microsoft Office

Organizational skills

Communication skills

Education

Associate's Degree in business or related discipline

Tools

Web-based case management systems

Job description

Pay Range:Buffalo, NY: $52,600 - $55,700 per yearNew York City, NY: $62,000 - $65,700 per yearSUMMARYPerforms data entry and provides administrative support on the intake of new no-fault arbitration case filings.ESSENTIAL FUNCTIONSReviews case filings to ensure compliance with filing requirements and accurately enters information and correctly scans and uploads documents into online case management system.Ensures confidentiality of case information and records; adheres to the AAA's information security and data privacy policies, procedures, and practices.Receives and responds to correspondence in accordance with established policies and procedures.Articulates and demonstrates a basic knowledge of arbitration sections of NYS Regulation 68 and NYS Regulation 35D related to NYSI Division's operations and tasks specific to their roles and departments; Addresses basic inquiries from parties and properly directs complex inquiries to the appropriate departments; Demonstrates knowledge of NYS insurance forms and/or related documents related to NYS Regulation 68 and/or NYS Regulation 35D and NYSI division procedures.Establishes a professional rapport with the user community, stakeholders, and internal associates; maintains neutrality; responds to inquiries in a timely manner; anticipates, troubleshoots and resolves problems by weighing the importance of facts and issues in a manner that fosters resolution and efficient management of cases; ensures that unresolved and complex issues are escalated to the appropriate supervisor.Makes suggestions to ensure operational efficiency.Demonstrates regular, reliable, and predictable job attendance.Attends on-site and in-person meetings and training sessions.EDUCATION AND EXPERIENCEAssociate's Degree in business or related discipline, or an equivalent mix of education and experience. 0-2 years of relevant experience (e.g., customer service, medical/liability insurance, case administration, or legal environment).KNOWLEDGE, SKILLS, & ABILITIESStrong attention to detail and accuracy in data entry, document review, and record-keeping.Excellent organizational and time management skills to handle multiple tasks and meet deadlines.Proficient in Microsoft Office Suite and web-based case management systems.Strong written and verbal communication skills to interact effectively with clients, attorneys, arbitrators, mediators, and colleagues.Ability to maintain confidentiality and exercise discretion when handling sensitive information.The American Arbitration Association is an equal opportunity employer (EEO) and we value diversity in our workplace. We consider all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.