Case Coordinator- Intake Operations

AppleOne Employment Services; San Juan (PR); On-site; USD 18,000 - 19,000; Full time

Job summary

AppleOne Employment Services in San Juan, PR is seeking a Case Coordinator- Intake Operations for a full-time contract role within healthcare services. You will support intake processes across concurrent intake and appeals, ensuring accurate, confidential data handling.

You will work with internal teams, healthcare stakeholders, and clients, performing data entry, records management, and documentation control, with training provided and a team-focused environment.

Qualifications

• 1+ year of experience in medical records management, medical billing, healthcare information, claims processing, or related administrative healthcare role.
• Bilingual proficiency in English and Spanish.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong data entry, typing, and portal navigation skills.

Responsibilities

• Enter demographic, clinical, and case information with high accuracy into internal databases.
• Retrieve, organize, index, and quality-check healthcare records and related documents.
• Access client systems to download data files, update case information, and support document retrieval.
• Make calls to provide case updates and recommendations to clients, payors, and contacts.
• Maintain confidentiality and HIPAA compliance; protect medical records and documentation.
• Monitor daily workflow and support internal teams, vendors, and application support as needed.

Skills

Data entry

HIPAA compliance

Microsoft Outlook

Microsoft Excel

Microsoft Word

Telephone communication

Attention to detail

Organization

Teamwork

Bilingual English/Spanish

Tools

Electronic health record systems

Client data portals

Job description

Job Summary

We are seeking a Case Coordinator- Intake Operations for a full-time contract opportunity in San Juan, PR within the healthcare services industry. This role supports intake operations for concurrent intake, appeals intake, and related support services, helping ensure healthcare information is processed accurately, confidentially, and on time.

This is a strong opportunity for a detail-oriented administrative or healthcare information professional who enjoys structured processes, data entry, document management, and communication with internal teams and healthcare stakeholders. The selected candidate will receive training across multiple intake functions and will work in a team-focused environment that values accuracy, reliability, confidentiality, and service excellence.

Key Responsibilities

• Enter demographic, clinical, and case information into internal clinical databases and client systems with a high level of accuracy.
• Retrieve, update, organize, index, and quality-check healthcare records, appeal documents, and related case materials.
• Access online portals and client systems to download data files, update case information, and support document retrieval.
• Make telephone calls to provide case updates and recommendations to clients, payors, and other appropriate contacts.
• Maintain confidentiality, HIPAA compliance, and the integrity of medical records and healthcare documentation.
• Monitor daily workflow, manage changing priorities, and support internal teams, vendors, and application support teams as needed.

Compensation and Benefits

• Pay rate: $13 to $13.25 per hour.
• Job type: Contract/Temporary.
• Schedule: Full-time, 40 hours per week.
• Shift availability: Multiple 8-hour shifts available between 6:00 AM and 12:00 AM AST.
• Weekend and holiday availability required.
• Overtime may be required based on business needs.
• Location: San Juan, Puerto Rico.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Process concurrent intake, appeals intake, and healthcare support service cases.
• Maintain accurate data entry in clinical databases and client systems.
• Prepare, organize, index, and perform quality control on appeal and case-related documents.
• Communicate case updates and recommendations by phone and through internal systems.
• 1+ year of experience in medical records management, medical billing, healthcare information, claims processing, or a related administrative healthcare role.
• Bilingual proficiency in English and Spanish.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong computer, typing, data entry, and online portal navigation skills.
• Experience using websites, electronic systems, and downloading data files.
• Knowledge of office procedures, record keeping, and professional telephone communications.
• Understanding of confidentiality requirements and HIPAA compliance.
• Knowledge of insurance appeal processes.
• Strong attention to detail, organization, and accuracy.
• Ability to work independently and as part of a team in a fast-paced healthcare operations environment.
• Flexibility to work assigned shifts, weekends, holidays, and overtime as needed.

Preferred Qualifications

• Previous experience supporting healthcare intake operations, appeals intake, medical records, claims processing, or utilization review support.
• Experience working with client clinical systems or healthcare case management platforms.
• Ability to manage multiple priorities while meeting deadlines and maintaining quality standards.
• Comfort working with confidential healthcare information and communicating with internal teams, clients, payors, vendors, and support teams.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.