Case Coordinator - Dallas, TX (32723)

ExamWorks; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

ExamWorks is seeking a detail-oriented Case Coordinator to ensure medical reports meet accuracy, integrity, and regulatory standards. You will perform QA reviews, cite current medical literature, and verify client specifications are followed across reports and addendums.

The role requires strong medical terminology knowledge, typing speed, and proficiency with MS Office. Located in Dallas, TX, the position supports the Quality Assurance team in delivering compliant documentation.

Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years of clinical or related field experience, or an equivalent combination of education and experience.
• Knowledge of the insurance industry preferred, particularly claims management related to workers’ compensation, no-fault, liability, disability.

Responsibilities

• Performs quality assurance review of reports, correspondences, addendums or supplemental reviews.
• Ensures clear, concise, evidence-based rationales have been provided in support of all recommendations and/or determinations.
• Ensures that all client instructions and specifications have been followed and that all questions have been addressed.
• Ensures each review is supported by clinical citations and references when applicable and verifies that all references cited are current and obtained from reputable medical journals and/or publications.
• Ensures the content, format, and professional appearance of the reports are of the highest quality and in compliance with company standards.

Skills

Medical terminology

Communication skills

Typing 40 WPM

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Internet

Job description

Are you a detail‑driven professional with a passion for quality and compliance? Join us as a Case Coordinator, where you will play a critical role in ensuring medical reports meet the highest standards of accuracy, integrity, and regulatory compliance. The Case Coordinator is responsible for ensuring reports are of the highest quality and integrity and in full compliance with client contractual agreement, regulatory agency standards and/or federal and state mandates. This position is required to assist with quality assurance questions and provide overall support to the Quality Assurance Department.

Location: 12001 N Central Expressway, Suite 800, Dallas, TX 75243

Hours: 8:30 am - 5:00 pm CST

Essential Duties And Responsibilities

• Performs quality assurance review of reports, correspondences, addendums or supplemental reviews.
• Ensures clear, concise, evidence-based rationales have been provided in support of all recommendations and/or determinations.
• Ensures that all client instructions and specifications have been followed and that all questions have been addressed.
• Ensures each review is supported by clinical citations and references when applicable and verifies that all references cited are current and obtained from reputable medical journals and/or publications.
• Ensures the content, format, and professional appearance of the reports are of the highest quality and in compliance with company standards.
• Ensure that the appropriate board specialty has reviewed the case in compliance with client specifications and/or state mandates and is documented accurately on the case report.
• Verifies that the peer reviewer has attested to only the fact(s) and that no evidence of reviewer conflict of interest exists.
• Ensures the provider credentials and signature are adhered to the final report.
• Identifies any inconsistencies within the report and contacts the Peer Reviewer to obtain clarification, modification or correction as needed.
• Assists in resolution of customer complaints and quality assurance issues as needed.
• Ensures all federal ERISA and/or state mandates are adhered to at all times.
• Provides insight and direction to management on consultant quality, availability and compliance with all company policies and procedures and client specifications.
• Promotes effective and efficient utilization of company resources.
• Participates in various educational and or training activities as required.
• Performs other duties as assigned.

Qualifications

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent required.
• Minimum of two (2) years of clinical or related field experience, or an equivalent combination of education and experience.
• Knowledge of the insurance industry preferred, particularly claims management related to:
  • Workers’ compensation
  • No‑fault
  • Liability
  • Disability

Certificates, Licenses, and Registrations

No specific requirements.

Essential Competencies & Qualifications

• Must have strong knowledge of medical terminology, anatomy and physiology, medications and laboratory values.
• Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers and decimals; Ability to compute rates and percentages.
• Must be a qualified typist with a minimum of 40 W.P.M
• Must be able to operate a general computer, fax, copier, scanner, and telephone.
• Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
• Must possess excellent skills in English usage, grammar, punctuation and style.
• Ability to accurately follow instructions and respond to directions from upper management.
• Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Must be able to demonstrate and promote a positive team-oriented environment.
• Must be able to stay focused and concentrate under normal or heavy distractions.
• Must be able to work well under pressure and or stressful conditions.
• Must possess the ability to manage change, delays, or unexpected events appropriately.
• Demonstrates reliability and abides by the company attendance policy.
• Must maintain a professional and clean appearance at all times consistent with company standards.

Physical Demands

• Sitting 8 hours per day
• Walking and standing for brief periods
• Occasionally climbing one or more flight of stairs
• Occasionally lifting and/or carrying up to 10 lbs.
• Occasionally pushing/pulling up to 10 lbs.
• Occasionally subject to bending, squatting or twisting.

Work Environment

• Extended hours are occasionally required beyond the regular eight (8) hour work day.
• The noise level in the work environment is usually moderate.

Note

This job description is intended to provide a general overview of the responsibilities and requirements for the Case Coordinator position. Specific duties and responsibilities may vary based on the clinic's needs and may be subject to change at the discretion of the employer.

ExamWorks offers our vendors a vast network of providers who perform Compensation and Pension (C&P) exams, Separation Health Assessments (SHAs), and Reserve Health Readiness Program (RHRP) evaluations for our Nation's Veterans. Our offices are outfitted with state‑of‑the‑art equipment and highly skilled medical professionals. We pride ourselves on delivering quality services in a timely manner.

Examworks is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans