Case Assistant - Trademark, Copyright, and Media

DLA Piper; Chicago (IL); Hybrid; USD 97,681,000 - 126,995,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Additional benefits

Job summary

DLA Piper in Chicago is seeking an administrative candidate to support paralegals and attorneys by maintaining case files, producing documents, and managing databases. The role sits in a hybrid Chicago office, offering both remote work and in-office collaboration.

Ideal candidate will have basic Office suite skills, law firm experience preferred, strong communication, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• High School or GED required.
• Bachelor's Degree preferred.
• 1 year of experience in a fast-paced environment.
• Office experience in a law firm environment preferred.
• Strong communication and interpersonal skills required.

Responsibilities

• Organizes document production for attorney review.
• Researches public records using public websites.
• Assists with preparing a variety of documents, forms, charts, letters, etc.
• Performs database research and data entry.
• Obtains documents from cities, municipalities or public agencies.
• Assists paralegals and attorneys with mailings and filings.
• Drafts reporting emails (Declaration of Use, Renewal, Notice of Allowance, etc.).
• iManage E-filing and related tasks.
• Independent research for trademark team.

Skills

Word

Excel

Outlook

Database

Education

High School or GED

Bachelor's Degree

Tools

iManage

Job description

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Summary

Assists the paralegals and/or attorneys by maintaining case files, preparing documents for production, organizing and maintaining case or other files, updating and maintaining databases, preparing closing books, obtaining information for internal and external sources and performing other administrative tasks.

Location

This position can sit in our Chicago office and offers a hybrid work schedule.

Responsibilities

• Organizes document production for attorney review.
• Researches public records using public websites.
• Assists with preparing a variety of documents, forms, chart, letters, etc.
• Performs database research and data entry.
• Obtains documents and other information from cities, municipalities or public agencies.
• Assists paralegals and attorneys with mailings and filings.
• Drafting reporting emails (Declaration of Use, Renewal, Notice of Allowance, etc.)
• iManage E-filing, High Q Room Maintenance.
• Incoming and Outgoing Transfers.
• Sending daily morning and afternoon docket report reminders.
• Cost estimates – Global IP.
• Generating trademark portfolio reports and upcoming deadline reports.
• Drafting reporting and instructing emails to local counsel.
• Independent research for trademark team (client contact and current standing with DLA).
• Conflict searches.
• Other duties as assigned.

Skills And Competencies

• Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience.
• Office experience in a law firm environment supporting paralegals and/or attorneys preferred.
• Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis.
• Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letters, charts, etc.
• Must have the ability to work effectively in a fast-paced environment. Ability to prioritize multiple assignments to meet deadlines.

Education

• High School or GED

Preferred Education

• Bachelor's Degree

Years Of Experience

• 1 year of experience with demonstrated success working in a fast-paced environment.

Essential Job Expectations

All DLA Piper employees are expected to demonstrate excellence in how we serve our clients and develop our people, upholding our firm values as part of our culture. Specific expectations include:

• Communicate effectively, both verbally and in writing, with clients, lawyers, business professionals, and external audiences.
• Produce high-quality work and respond to correspondence in an efficient, timely, and professional manner.
• Meet deadlines, manage competing priorities, and commit to meeting high standards.
• Comply with firm policies and procedures.
• Maintain confidences as required in a law firm environment.

Physical Demands

Sedentary work: This is primarily sedentary work, requiring occasional exertion of up to 10 pounds of force to lift, carry, push, pull, or move objects. The role involves sitting for extended periods, with occasional walking and standing, and occasional travel, both domestic and international.

Work Environment

The selected candidate will have the opportunity for a hybrid work arrangement combining remote and in-office work. The specific arrangement will be determined at the time of hiring and may be modified at the firm's discretion.

Compensation & Benefits

The firm's expected hiring range for this position is $34.09 - $44.32, depending on the candidate's geographic location, experience, skills, educational background, and overall qualifications.

DLA Piper offers a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) retirement plan, and additional benefits.

Application Process

Interested candidates must apply directly online. Application materials sent via email will not be accepted.

Reasonable accommodations may be made upon request to enable individuals with disabilities to perform the essential functions of this position or participate in the selection process. For accommodation requests, please contact [e-mail].

Agency applications will not be considered.

No immigration sponsorship is available for this position.

Disclaimer

This job description provides a concise overview of the role and is not intended to describe all work elements that may be performed. It should not serve as the sole criteria for personnel decisions. Job duties, requirements, and expectations may be modified at the firm's discretion at any time. This job description does not alter the at-will nature of employment.

We are committed to excellence in how we serve our clients and develop our people.

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.