Case Assistant

DLA Piper LLP (US); Pennsylvania; Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

DLA Piper is seeking a Case Assistant to support paralegals and attorneys by maintaining case files, preparing documents for production, and organizing databases in a fast-paced Philadelphia office with a hybrid schedule. You will gather information for closing books, assist with mailings and filings, and perform database research while upholding the firm's standards of excellence and client service.

Minimum education is a high school diploma or GED, with a Bachelor's preferred, and at least 1

Qualifications

• High School diploma or GED required.
• Bachelor's degree preferred.
• Minimum 1 year of experience in a fast-paced environment.
• Demonstrated proficiency in Word, Excel, Outlook and database experience.

Responsibilities

• Organizes document production for attorney review.
• Researches public records using public websites.
• Gathers cases and exhibits from files for incorporation into briefs.
• Assists with preparing a variety of documents, forms, charts, letters, etc.
• Prepares binders, prepares closing books, makes copies, enters data and maintains files.
• Performs database research and data entry.
• Obtains documents and other information from cities, municipalities or public agencies.
• Obtains information from accounting, timekeeping and attorneys for audit letter responses.
• Assists paralegals and attorneys with mailings and filings.
• Other duties as assigned.

Skills

Word

Excel

Outlook

Database

Communication skills

Organizational skills

Attention to detail

Prioritization

Education

High School diploma or GED

Bachelor's Degree

Job description

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Summary

The Case Assistant, working in collaboration with and in support of the firm’s strategic initiatives, assists the paralegals and/or attorneys by maintaining case files, preparing documents for production, organizing and maintaining case or other files, updating and maintaining databases, preparing closing books, obtaining information for internal and external sources and performing other administrative tasks.

Location

This position is located in our Philadelphia office and offers a hybrid work schedule.

Responsibilities

• Organizes document production for attorney review.
• Researches public records using public websites.
• Gathers cases and exhibits from files for incorporation into briefs.
• Assists with preparing a variety of documents, forms, charts, letters, etc.
• Prepares binders, prepares closing books, makes copies, enters data and maintains files.
• Performs database research and data entry.
• Obtains documents and other information from cities, municipalities or public agencies.
• Obtains information from accounting, timekeeping and attorneys for audit letter responses.
• Assists paralegals and attorneys with mailings and filings.
• Other duties as assigned.

Desired Skills

• Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience.
• Office experience in a law firm environment supporting paralegals and/or attorneys preferred.
• Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis.
• Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letters, charts, etc. Must have the ability to work effectively in a fast-paced environment. Ability to prioritize multiple assignments to meet deadlines.

Minimum Education

High School diploma or GED.

Preferred Education

Bachelor's Degree.

Minimum Years of Experience

1 year demonstrated success working in a fast-paced environment.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending on scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner. Provide timely, accurate, and quality work product. Successfully meet deadlines, expectations, and perform work duties as required. Foster positive work relationships. Comply with all firm policies and practices. Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed. Ability to work under pressure and manage competing demands in a fast-paced environment. Perform all other duties, tasks or projects as assigned. Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment.

Application Process

Applicants must apply directly online instead of sending application materials via email.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have an request for an accommodation during the application process, please contact [e-mail].

Agency applications will not be considered

Agency applications will not be considered.

Immigration Sponsorship

No immigration sponsorship is available for this position.

Relocation Assistance

Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.

Recruitment Tag

#LI-PP1 #LI-Hybrid

Equal Opportunity Policy

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Get to Know Us

We invite you to learn more about us. Please visit the following pages for more information about DLA Piper.

Recruiting Agencies

Per the terms of our agreement, all candidates must be submitted through the firm’s agency portal for consideration. If you have an agreement with the firm, please log in to the agency portal via the following link to review positions accepting agency submissions.

Lawyer Positions Only

If you do not currently have an agreement with us and would like us to consider candidates, please submit a blind candidate profile to the email address listed in the applicable job posting.