Case Assistant - Trademark, Copyright, and Media

DLA Piper LLP (US); Chicago (IL); Hybrid; USD 47,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Job summary

DLA Piper LLP (US) in Chicago offers a hybrid work arrangement. The role supports paralegals and attorneys by maintaining case files, preparing documents for production, organizing files, updating databases, and assisting with various reporting tasks.

Ideal candidates have basic Word/Excel/Outlook skills and database experience, with a high school diploma or GED (bachelor’s degree preferred) and at least 1 year in a fast-paced legal environment.

Qualifications

• Proficiency in Word, Excel, Outlook; basic database experience.

Responsibilities

• Organizes document production for attorney review.
• Researches public records using public websites.
• Assists with preparing documents, forms, charts and letters.
• Performs database research and data entry.
• Obtains documents from cities, municipalities or public agencies.
• Assists with mailings and filings for paralegals and attorneys.
• Drafting emails and reports to local counsel; e-filing support.

Skills

Word

Excel

Outlook

Database experience

Education

High School or GED

Bachelor's Degree

Job description

About Us

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.

Summary

Assists the paralegals and/or attorneys by maintaining case files, preparing documents for production, organizing and maintaining case or other files, updating and maintaining databases, preparing closing books, obtaining information for internal and external sources and performing other administrative tasks.

Location

This position can sit in our Chicago office and offers a hybrid work schedule.

Responsibilities

• Organizes document production for attorney review.
• Researches public records using public websites.
• Assists with preparing a variety of documents, forms, chart, letters, etc.
• Performs database research and data entry.
• Obtains documents and other information from cities, municipalities or public agencies.
• Assists paralegals and attorneys with mailings and filings.
• Drafting reporting emails (Declaration of Use, Renewal, Notice of Allowance, etc.) iManage E-filing, High Q Room Maintenance.
• Incoming and Outgoing Transfers.
• Sending daily morning and afternoon docket report reminders.
• Cost estimates – Global IP.
• Generating trademark portfolio reports and upcoming deadline reports.
• Drafting reporting and instructing emails to local counsel.
• Independent research for trademark team (client contact and current standing with DLA).
• Conflict searches.
• Other duties as assigned.

Skills and Competencies

Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience.

Office experience in a law firm environment supporting paralegals and/or attorneys preferred.

Education

High School or GED Preferred Education Bachelor's Degree

Years of Experience

1 year of experience with demonstrated success working in a fast-paced environment.

Essential Job Expectations

• Communicate effectively, both verbally and in writing, with clients, lawyers, business professionals, and external audiences.
• Produce high-quality work and respond to correspondence in an efficient, timely, and professional manner.
• Meet deadlines, manage competing priorities, and commit to meeting high standards.
• Comply with firm policies and procedures.
• Maintain confidences as required in a law firm environment.

Physical Demands

Sedentary work: This is primarily sedentary work, requiring occasional exertion of up to 10 pounds of force to lift, carry, push, pull, or move objects. The role involves sitting for extended periods, with occasional walking and standing, and occasional travel, both domestic and international.

Work Environment

The selected candidate will have the opportunity for a hybrid work arrangement combining remote and in-office work. The specific arrangement will be determined at the time of hiring and may be modified at the firm's discretion.

Compensation & Benefits

The firm's expected hiring range for this position is $34.09 - $44.32, depending on the candidate's geographic location, experience, skills, educational background, and overall qualifications.

DLA Piper offers a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) retirement plan, and additional benefits.

Reasonable Accommodations

Reasonable accommodations may be made upon request to enable individuals with disabilities to perform the essential functions of this position or participate in the selection process. For accommodation requests, please contact [e-mail].

Other Important Info

No immigration sponsorship is available for this position.

Disclaimer

This job description provides a concise overview of the role and is not intended to describe all work elements that may be performed. It should not serve as the sole criteria for personnel decisions. Job duties, requirements, and expectations may be modified at the firm's discretion at any time. This job description does not alter the at-will nature of employment. We are committed to excellence in how we serve our clients and develop our people.

Equal Opportunity Statement

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.