Case Administrator (Legal Services/Administrative Support)

American-Arbitration-Association; Fresno (CA); On-site; USD 52,000 - 55,000; Full time

Job summary

American Arbitration Association in Fresno, California, is seeking an administrative support professional to assist arbitration and mediation cases. You will coordinate communications with parties, maintain files, and support fee billing and scheduling.

The role requires an associate degree and several years of related experience, attention to confidentiality, and proficiency with case management systems.

Qualifications

• Associate's degree in business or a related discipline plus 3 years' relevant experience.
• Experience in customer service, case administration, or a legal environment preferred.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage arbitration and mediation cases and communicate with parties and arbitrators by phone, email, video, and letters.
• Maintain and update case files in the online case management system and ensure data privacy.
• Prepare communications, coordinate conferences, and explain billing processes to customers.

Skills

Customer service

Case administration

Legal environment

Education

Associate's degree in business or related discipline

Job description

Pay Range:Charlotte, Miami, San Antonio: $49,000 – $52,00Atlanta, Buffalo, Dallas, Fresno: $52,000 – $55,000Houston, Johnston, Minneapolis: $53,000 – $56,000Chicago, Philadelphia, Voorhees: $55,000 – $59,000Boston, Los Angeles: $58,000 - $61,000New York City, San Francisco: $62,000 – $65,000SUMMARYProvides administrative support on arbitration and mediation cases in accordance with the rules and procedures of the AAA and applicable law.ESSENTIAL FUNCTIONSManage assigned arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.Understands and applies respective rules and procedures for administering arbitration and mediation cases, including fee and billing policies; interprets and determines their appropriate application to assigned cases.Maintains and updates case files, records, and documents in the online case management system (PRISM).Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.Assists in coordinating, initiating, and administering conference calls and video conferences.Understands and applies correct case fee schedules; accurately calculates and allocates billings/cancellations based on fee schedules and contractual agreements; explains fee calculations and billing processes to customers.Prepares and sends electronic and written communications to parties, party attorneys, and arbitrators and mediators.Proactively identifies case management issues and informs management with proposed solutions; takes appropriate action to resolve them as appropriate.Responds to inquiries from clients, client representatives, and panelists in a timely and courteous manner; assists managers with informing and educating clients and client representatives on ADR processes.Advise panelists on procedural hearing management, jurisdiction, and related issues; assist in monitoring case management skills.Provides feedback to management regarding interaction with arbitrators and mediators.Demonstrates regular, reliable, and predictable job attendance.Attends on-site and in-person meetings and training sessions.EDUCATION AND EXPERIENCEAssociate's degree in business or related discipline; three years of relevant work experience (e.g. customer service, case administration, legal environment); or an equivalent combination of education and work experience.The American Arbitration Association is an equal opportunity employer (EEO) and we value diversity in our workplace. We consider all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws.