CARES Administrative Specialist | Hybrid Onsite Support

City-of-Bellevue; Bellevue (WA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

City of Bellevue’s Bellevue Fire CARES program seeks an organized CARES Administrative Assistant to support onboarding, documentation, scheduling, and coordination for staff and student interns. You will help maintain files, manage onboarding steps, and ensure training compliance across HIPAA and confidentiality agreements.

The ideal candidate demonstrates discretion, accuracy, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.

Qualifications

• High school diploma or equivalent; four years of related experience preferred.
• Able to handle confidential information with tact and discretion.
• Proficient in MS Office and modern office systems.

Responsibilities

• Create and maintain status lists and files for students and staff.
• Manage onboarding processes: interviews, applications, references, background checks and badging.
• Oversee timekeeping and coordinate with payroll as needed.
• Draft and edit professional correspondence and reports.

Skills

Organizational skills

Time management

Discretion

Communication

Interpersonal skills

Problem solving

Multitasking

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

TEAMS

Job description

City of Bellevue’s Bellevue Fire CARES program seeks an organized CARES Administrative Assistant to support onboarding, documentation, scheduling, and coordination for staff and student interns. You will help maintain files, manage onboarding steps, and ensure training compliance across HIPAA and confidentiality agreements.

The ideal candidate demonstrates discretion, accuracy, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.