Hybrid CARES Admin Assistant - Onboarding & Operations

City of Bellevue; Bellevue (WA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

City of Bellevue seeks a CARES Administrative Assistant to support the Bellevue Fire CARES program, assisting social workers, police officers and graduate students in crisis response, onboarding, documentation, scheduling, timekeeping and overall coordination of student and staff support services.

This role requires a proactive, adaptable candidate with strong organizational skills and discretion to manage multiple tasks in a fast-paced, mission-driven environment and ensure confidential

Qualifications

• High school diploma or equivalent and four years of progressively responsible related work experience (preferred).
• Ability to handle confidential information with discretion and professionalism.
• Proficient in MS Word, Excel, Outlook, TEAMS and related office software.
• Strong organizational skills and attention to detail in a fast-paced environment.

Responsibilities

• Create and maintain status lists and files for students and staff.
• Manage student onboarding processes: interviews, applications, references, background checks and badging.
• Ensure compliance with required training (e.g., HIPAA, confidentiality agreements).
• Orient staff and student interns to city policies and systems.
• Support staff travel/training registration and reimbursement.
• Manage staff credit accounts and monthly reconciliations for accurate records.
• Purchase and manage supplies for students and clients.
• Track and maintain vehicle-related supplies.
• Support and maintain the Bus Ticket Program.
• Oversee CARES uniform inventory and payroll-associated timekeeping.

Skills

Organizational skills

Discretion

Clear communication

Time management

Problem solving

Team coordination

Education

High school diploma

Tools

MS Word

Excel

Outlook

TEAMS

Job description

City of Bellevue seeks a CARES Administrative Assistant to support the Bellevue Fire CARES program, assisting social workers, police officers and graduate students in crisis response, onboarding, documentation, scheduling, timekeeping and overall coordination of student and staff support services.

This role requires a proactive, adaptable candidate with strong organizational skills and discretion to manage multiple tasks in a fast-paced, mission-driven environment and ensure confidential