Career Services Manager

Educational Data Systems, Inc.; New York (NY); On-site; USD 63,000 - 77,000; Full time

Job summary

Educational Data Systems, Inc. is seeking a Career Services Manager in New York to lead a diverse team and deliver comprehensive employment support to program participants.

The role oversees workshop scheduling, grants management, and follow-up services, while coordinating reporting, data integrity, and funder liaison activities to drive program success. We emphasize collaboration, continuous improvement, and a client-centered approach, serving NYC’s five boroughs with strong partnership across

Qualifications

• Minimum of 2 years of experience in career advisement or workforce development.
• Proven ability to lead a team in a fast-paced, dynamic environment.
• Experience coordinating workshops or large-scale participant activities.
• Familiarity with case management, assessments and individualized support.
• Strong data management, reporting and documentation skills.
• Excellent customer service and relationship-building abilities.
• Proficient in telephone, computer, and written communication.

Responsibilities

• Lead a diverse team of career advisors and a receptionist.
• Oversee workshop scheduling, training grants, follow-up services, and team activities.
• Manage reporting, funder liaison, and ensure program compliance.
• Oversee case management, assessments, and referrals to workshops or events.
• Coordinate participant sourcing and re-engagement to boost outcomes.
• Ensure timely data entry and maintain contractual documentation.
• Supervise front desk operations and coverage planning.

Skills

Team leadership

Workshop coordination

Data reporting

Customer service

Communication skills

Stakeholder engagement

Case management

Scheduling

Leadership development

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Job Description

Salary: $70,000

As a Career Services Manager, you will lead a diverse team—including career advisors and a receptionist—to provide comprehensive support to program participants in securing, retaining, and advancing employment.

In this dynamic role, you will oversee workshop scheduling, training grants, follow-up services, and team activities while ensuring alignment with program goals.

Acting as a liaison with the funder, you will manage reporting, foster collaborative relationships, and drive continuous improvement to create a client-centered, supportive atmosphere.

Workforce1 is a service provided by the NYC Department of Small Business Services that prepares and connects qualified candidates to job opportunities in New York City.

We make strong matches for both candidates and employers by using a unique combination of recruitment expertise, industry knowledge, and skill-building workshops to strengthen candidates’ employment prospects.

Services are provided to individuals aged 18 and over in all five boroughs of New York City.

Demonstrate servant leadership by supporting and empowering the team, fostering a collaborative and growth-oriented environment.

Educate and guide the team on new program initiatives, special projects, and procedural updates.

Oversee refresher and cross-training for the team to ensure all positions are equipped with necessary skills and knowledge, especially considering the unique roles of instructor and receptionist.

Manage coverage assignments when team members are out to ensure no gaps in service delivery.

Oversee daily customer activities, ensuring smooth scheduling and resolving attendance conflicts.

Oversee case management, assessments, and referrals to workshops or recruitment events.

Oversee candidate sourcing and re-engagement efforts to ensure returning customers.

Oversee and assist with connecting participants to appropriate community services and follow up to ensure positive outcomes.

Oversee registration and application for program services, assessments, and training vouchers, ensuring proper follow-up with participants.

Collaborate with the team to deliver impactful workshops tailored to participant needs.

Act as primary liaison with funder to ensure compliance and career services program goal alignment.

Prepare reports on workshop participation, training grants, and career development services metrics.

Maintain databases and documentation to meet contractual and organizational requirements.

Ensure timely and accurate data entry, maintaining compliance with program requirements.

Manage front desk operations, including scheduling, triaging jobseekers, maintaining supplies, and handling voicemails.

Assign team members to attend offsite employer or community events, virtual sessions, and orientation meetings to promote services.

Coordinate language access services for jobseekers, including translation and interpretation support, while tracking service delivery and maintaining records for funder reporting and compliance.

Build and maintain relationships with the funder department leads to support operations and build program capacity.

Represent the organization in leadership and funding agency meetings to discuss performance, initiatives, and areas for improvement.

Collaborate with internal department leads in the community partner program, recruitment services, and business development teams to ensure seamless service delivery.

Experience Requirements

• Minimum of 2 years of experience in career advisement, workforce development, or a related field.
• Proven ability to manage and lead a team effectively in a fast-paced, dynamic environment.
• Experience in coordinating workshops, events, or other large-scale participant activities.
• Familiarity with case management processes, including conducting assessments and providing individualized support.
• Demonstrated experience in data management, reporting, and maintaining organized documentation.
• Strong customer service skills with the ability to engage and build professional relationships with diverse populations.
• Demonstrated ability to prioritize tasks and maintain accurate documentation of visits and contacts.
• Proficient in telephone, computer, and written communication skills.
• Working knowledge of Microsoft Office Suite (e.g., Word, Excel, Outlook, PowerPoint).
• Ability to remain flexible and adaptable to changing program needs or contractual requirements.
• Experience working with social services, community organizations, or similar programs is a plus.

Education Requirements

• Bachelor’s degree.

EDSI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Our Mission Statement

We must strive to create enthusiasm in our clients, see through their eyes, understand their needs and deliver more than they expect.

Why We Do What We Do At EDSI

• We believe we can help our customers overcome their most challenging obstacles
• We believe in seeing through other people's eyes
• We believe that we can make a difference in people's lives
• We believe in meeting people where they are today and helping them to realize a better tomorrow
• We believe in living our professional lives in service to others

EDSI (Educational Data Systems, Inc.) is a national workforce development, training solutions and consulting company with a passion for helping great companies and communities train and retain great people. EDSI works with regions, employers and jobseekers to overcome their most challenging obstacles. Founded in 1979 and headquartered in Dearborn, Michigan, the company employs more than 800 people across the country. EDSI is a National Best and Brightest Companies To Work For award winner. For over 45 years, EDSI has worked with workforce development agencies, regional partners and employers to assess and understand workforce development needs and deliver solutions to build better workforces. The company operates more than 120 contracts providing successful business services and jobseeker placement and retention services across the country. EDSI also provides world class training and consulting solutions to a variety of corporations, public entities and governmental agencies. Our history of success stems directly from our commitment to providing our customers with the absolute highest level of service through our diverse and talented team.