Care Team Member

SOL Mental Health; New York (NY); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

401(k) match

Disability insurance

Life insurance

EAP

Job summary

SOL Mental Health is seeking a full-time in-person Care Team Assistant based in Brooklyn. You’ll greet patients, manage scheduling across calls and emails, support intake and billing tasks, and help coordinate clinical services in a fast-paced practice.

The role emphasizes HIPAA compliance, strong organization, excellent communication, and compassionate patient care. Prior Medical Assistant exposure and proficiency with clinic tech are preferred, with a supportive, growth-focused team culture.

Qualifications

• Clinical exposure or Medical Assistant experience including reading medical records and coordinating with pharmacies.
• MA Certification is a plus.
• Able to effectively manage difficult situations and de-escalate issues.
• Professional interaction with a diverse patient population.
• Highly organized with strong task management.
• Strong knowledge of Microsoft Office and clinic systems.
• Ability to interpret and apply guidelines with integrity.

Responsibilities

• Provide a warm, professional experience for patients across calls, emails, and scheduling.
• Complete patient intake and check-in, verify forms and copays, document balances.
• Manage schedules for patients and clinicians, with accurate EHR updates.
• Support clinical teams by triaging concerns and coordinating services.
• Communicate clearly with patients, families, referral partners, and vendors.
• Ensure accurate charge capture and timely data submission.
• Maintain HIPAA, CMS, OSHA compliance and high service standards.
• Represent SOL Mental Health professionally and contribute to team culture.
• Meet productivity goals and perform additional duties as assigned.

Skills

Clinical coordination

Interpersonal skills

Multitasking

Microsoft Office

De-escalation

Diversity sensitivity

Team collaboration

Education

MA Certification

Tools

EHR systems

Clinic operations tech

Job description

At SOL Mental Health ,we’reredefiningwhat’spossible in mental health care—starting with you . As an early-phase organization with ambitious goals, we offer something rare: the chance to truly own your function and make a lasting impact on an industry that desperately needs innovation.

Your Contributions Matter Here.

We understand that exceptional mental healthcare requires more than just talented clinicians. It demands a foundation of operational excellence, innovative thinking, and robust support systems —areas where your expertise becomes invaluable.

About SOL Mental Health

At SOL Mental Health ,we’reredefiningwhat’spossible in mental health care—starting with you . As an early-phase organization with ambitious goals, we offer something rare: the chance to truly own your function and make a lasting impact on an industry that desperately needs innovation.

At SOL, you'll find:

• True ownership opportunities in a growing organization where your ideas can become organizational standards
• Direct access to passionate executive leadership committed to building both an exceptional service and an exceptional workplace
• Career development pathways that evolve as we grow, with opportunities emerging faster than in established organizations
• Cross-functional collaboration that exposes you to multiple aspects of healthcare innovation and practice management

Why Building Something New Matters

Building a leading mental health practice is challenging—we don't pretend otherwise. But when passionate professionals unite under a common mission, exceptional things happen. Your contributions at SOL won't disappear into the machinery of a large organization; they'll visibly shape our practices, culture, and success.

Our Culture: How We Show Up Every Day

• We Lead with Heart
• We Look for the Good
• We Strengthen Each Other
• We Strive for Excellence
• We Break New Ground

Care Team Members at SOL...

• Provide a warm, professional experience for all patients by greeting visitors, answering phones, and managing daily scheduling needs across calls, emails, and logistics.
• Complete patient intake and check‑in processes, ensuring all forms, insurance verifications, copays, and balances are collected and documented accurately.
• Manage schedules for patients and clinicians, including adjustments, follow‑ups, discharge workflows, reactivation, and end‑of‑day processes, while maintaining accurate information in the EHR.
• Support clinical teams by triaging patient concerns, escalating issues appropriately, and coordinating necessary services.
• Communicate clearly and promptly with patients, families, referral partners, and vendors to support the full patient journey and enhance engagement.
• Ensure accurate charge capture, billing‑related documentation, and timely submission of required data.
• Maintain compliance with all policies and regulatory standards (HIPAA, CMS, OSHA, etc.) and uphold a high standard of customer service.
• Represent Sol Mental Health with professionalism and contribute positively to team culture by demonstrating empathy, collaboration, and reliability.
• Meet productivity goals and perform additional duties as assigned.

Job Requirements & Skills

• Clinical exposure or Medical Assistant experience including reading medical records, supporting medication workflows, coordinating with pharmacies, andassistingwith prior authorizations.
• MA Certification is a plus
• Able to effectively manage difficult situations and de‑escalate issues that arise.
• Ability to interact and work professionally and effectively with a diverse population.
• Highly organized and able to juggle many tasks at once.
• Strong working knowledge of Microsoft office products and ability to learn clinic operations technology systems.
• Ability to interpret, adapt and apply guidelines and procedures.
• Strong work ethic, passionate and enthusiastic personality with a high degree of integrity, humility, and a positive attitude

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able effectively communicate over the phone, computer, and face to face.
• Must be able to lift up to 15 pounds at times.
• This is a Full Time, in-person role based out of our Brooklyn locations.

Benefits

• Medical, dental, and vision insurance
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Paid Time Off & 10 Paid Holidays
• 401(k) with employer match
• Short & long-term disability
• Life insurance
• Employee Assistance Program (EAP)

Compensation |

The estimated hourly compensation for this role is $25.00–$26.00 per hour , depending on experience. This role is also eligible for a monthly bonus based uponmetrics set for the role.

Diversity, Equity & Inclusion

At SOL Mental Health , we believe that diversity and inclusion are essential to fulfilling our mission. We are committed to creating a workplace where everyone feels valued, respected, and empowered to contribute. We actively seek candidates from diverse backgrounds and experiences, and we ensureequitablehiring practices throughout our recruitment process. SOL Mental Health is proud to be an equal opportunity employer and encourages applicants from allwalks of lifeto apply.