Care Navigation Coordinator – PRN & Holiday Coverage

MindCare Solutions Group; United States; Remote; USD 28,000 - 40,000; Full time

Job summary

MindCare Solutions Group is seeking a Telehealth Care Navigation Coordinator for PRN and holiday coverage. The role acts as a liaison between MindCare treatment teams and partner sites, coordinating schedules, clinical activities, information exchange, and consultations through telemedicine.

Responsibilities include facilitating clinical consultations, ensuring timely reporting of records and billing, and operating telemedicine and EMR systems.

Qualifications

• Excellent verbal communication with a strong customer-service focus.
• Clear written communication and documentation skills.
• Ability to work independently and as part of a team.
• Flexible hours across shifts, including weekends and holidays.
• Proficiency with Microsoft Office and medical office software.

Responsibilities

• Facilitate safe and effective clinical consultations.
• Coordinate with physicians and client staff to ensure timely reporting of medical records, schedules, billing, utilization, and outcomes.
• Manage and coordinate schedules and appointments, including pre-appointment chart prep and delivery of final notes to customers.
• Operate video conferencing, telemedicine platforms, and EMR systems.
• Assist sites with scheduling to optimize clinical time and communicate provider availability changes.

Skills

Customer service

Verbal communication

Written communication

Team player

Flexible hours

Problem solving

Microsoft Office

Telehealth tech

Data privacy

Job description

Telehealth Care Navigation Coordinator - PRN & Holiday Coverage

Job Summary

The Care Navigation Coordinator acts as a liaison and facilitator between MindCare treatment teams and partner sites and is responsible for scheduling, assisting with, and coordinating clinical activities, appointments, information exchange, and consultations across sites and physicians through the use of telemedicine technology.

As part of a multidisciplinary team, the Care Navigation Coordinator ensures that high-quality telemedicine services are delivered and properly documented according to company policy and partner site requirements.

This is a PRN position with no regularly scheduled workdays. The coordinator provides coverage on an as-needed basis to support departmental staffing and operational needs across all shifts, including weekdays, weekends, and company-observed holidays. Flexibility and availability are essential to meet coverage requirements.

Compensation: $25/hour

Schedule

• PRN coverage: Shifts are assigned on an as-needed basis according to departmental staffing and operational needs. There are no regularly scheduled workdays.
• Shift availability: Must be available to provide coverage across all shifts, including weekday, weekend, and holiday shifts, as needed.
• Holiday coverage: Required to provide coverage for all company-observed holidays, regardless of the day of the week, with a minimum of 8 hours per assigned holiday shift.
• Scheduling flexibility: Must be flexible and available to support changing staffing needs and partner facility requirements.

Company-Observed Holidays

• New Year’s Day
• Good Friday
• Monday After Easter
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Day After Thanksgiving
• Christmas Eve
• Christmas Day
• New Year’s Eve

Holiday Compensation: Holiday hours are paid at the regular hourly rate. Hours worked over 40 in a workweek will be handled in accordance with applicable overtime requirements and company compensation policies.

Duties/Responsibilities

• Facilitate safe and effective clinical consultations.
• Work closely with physicians and client staff to ensure the timely and accurate reporting of medical records, schedules, billing, utilization, and outcomes.
• Manage and coordinate schedules and appointments, including pre-appointment chart preparation and delivery of final encounter notes and supporting documents to customers.
• Operate video conferencing equipment, telemedicine platforms, and electronic medical record (EMR) systems.
• Assist client sites with scheduling to utilize clinical time as efficiently and effectively as possible and communicate changes in provider availability immediately.
• Follow appropriate billing and documentation procedures.
• Assist sites with patient selection and informed consent.
• Administer screening tools to patients.
• Conduct and log customer satisfaction checks as required.
• Perform other duties as required.

Required Skills/Abilities

• Ability to work independently with minimal supervision.
• Ability to work as part of a team.
• Excellent verbal communication skills with an emphasis on customer service.
• Excellent written communication and documentation skills.
• Ability to work flexible hours as needed across all shifts, including weekdays, weekends, and company-observed holidays.
• High integrity with excellent problem-solving abilities.
• Strong organizational skills and the ability to meet deadlines.
• Ability to operate a personal computer and proficiency with Microsoft Office Suite and medical office software, including electronic medical record software.
• Understanding of and commitment to the appropriate protection of confidential patient information.
• Dependability and flexibility to support changing staffing and coverage needs.

Education and Experience

• Two or more years of experience in practice administration, including scheduling, recordkeeping, billing, or related responsibilities.
• Experience with telehealth technology, including video teleconference technology.
• Knowledge of medical service lines strongly preferred.