Capitol Executive Assistant to Chief of Staff

hdsilga; Springfield (IL); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health, dental, vision, prescription,生

State Employees’ Retirement System

Health savings account (HSAs) option

Vacation, sick, and personal time

Job summary

The Office of the Speaker of the Illinois House of Representatives in Springfield seeks an administrative secretary to support the Chief of Staff. You will manage confidential information, screen calls, prepare messages, and coordinate calendars and travel.

This on-site role requires strong Word/Excel and Google Workspace skills, excellent communication, and the ability to work in a busy Capitol environment with occasional long hours and some travel.

Qualifications

• High school degree or Equivalent (some college or Associates Degree preferred)
• 3-year prior experience in a receptionist or office assistant role
• 1-year prior experience with the IL General Assembly preferred
• Very strong in Microsoft Word and Excel and Goggle Workspace (Gsuite)
• Excellent verbal and written communication skills
• No remote option

Responsibilities

• Provide administrative secretarial support to the Chief of Staff
• Handle confidential information
• Provide professional phone coverage by screening calls and documenting comprehensive messages
• Manage the Chief of Staff's calendar and coordinate appointments
• Gather and organize briefing materials ahead of scheduled meetings and events
• Greet visitors and oversee all meeting logistics
• Update the Chief of Staff’s contacts with changes or additions
• Schedule travel arrangements for the Chief of Staff
• Prepare travel documents and manage reimbursements
• Prepare, proofread, and format letters and reports
• Produce data reports as requested by the Chief of Staff
• Participate in continuous professional development
• Maintain office documents and files
• Other tasks as assigned

Skills

3-year experience as receptionist/办公室等

1-year IL General Assembly experience

Strong in Microsoft Word and Excel

Google Workspace (Gsuite) proficiency

Excellent verbal and written communic 

Education

High school diploma or equivalent; some college/Associates preferred

Tools

Microsoft Word

Microsoft Excel

Google Workspace

Job description

The Office of the Speaker of the Illinois House of Representatives in Springfield seeks an administrative secretary to support the Chief of Staff. You will manage confidential information, screen calls, prepare messages, and coordinate calendars and travel.

This on-site role requires strong Word/Excel and Google Workspace skills, excellent communication, and the ability to work in a busy Capitol environment with occasional long hours and some travel.