Executive Assistant - Speaker of the House

State of Michigan; Lansing (MI); Hybrid; USD 48,000 - 60,000; Full time

Job summary

State of Michigan seeks an Executive Assistant to provide day-to-day administrative and operational support to the Chief of Staff, External Affairs Director, and other senior staff in a fast-paced Capitol office in Lansing. The role requires discretion, organization, and the ability to manage shifting priorities with poise.

The candidate will handle schedules, coordinate events, prepare documents, greet visitors, and maintain files, with in-person work from 8:30 AM to 6:00 PM and occasional

Qualifications

• Experience in government, legislative, or high-demand office preferred.
• Strong organizational skills to juggle multiple priorities.
• Clear concise communication in person, phone, and writing.
• Proficiency with Microsoft Office Suite and scheduling tools.
• Reliability, punctuality, and discretion under pressure.

Responsibilities

• Manage daily schedules, meeting logistics, and internal office priorities for the External Affairs Director and principal staff team.
• Coordinate events, from small meetings to large-scale gatherings, ensuring seamless execution.
• Track and follow up on tasks, deadlines, and requests to ensure timely completion.
• Prepare, edit, and proofread documents and materials for accuracy and clarity.
• Greet and assist visitors, staff, and stakeholders in the Capitol office.
• Maintain organized physical and digital files for quick reference.
• Support office operations, ordering supplies, and handling administrative needs as they arise.
• Uphold confidentiality and discretion in all communications.

Skills

Organizational skills

Clear communication

Reliability

Calm under pressure

Multitasking

Tools

Microsoft Office Suite

Scheduling tools

Job description

The Executive Assistant provides day-to-day administrative and operational support to the Chief of Staff, External Affairs Director and other principal staff team in a fast-paced Capitol office. The position requires a steady, detail-oriented professional who can manage shifting priorities, handle sensitive information with discretion, and maintain composure under pressure. This is a hands-on role with frequent in-person interaction with the Speaker, legislators, senior leadership, and staff across the organization.

Key Responsibilities

• Manage daily schedules, meeting logistics, and internal office priorities for the External Affairs Director and principal staff team.
• Coordinate events, from small meetings to large-scale gatherings, ensuring seamless execution.
• Track and follow up on tasks, deadlines, and requests to ensure timely completion.
• Prepare, edit, and proofread documents and materials for accuracy and clarity.
• Greet and assist visitors, staff, and stakeholders in the Capitol office.
• Maintain organized physical and digital files for quick reference.
• Support office operations, ordering supplies, and handling administrative needs as they arise.
• Uphold confidentiality and discretion in all communications.

Qualifications

• Previous experience in a government, legislative, or high-demand office environment preferred.
• Strong organizational skills with the ability to juggle multiple priorities.
• Clear, concise communication skills in person, by phone, and in writing.
• Proficiency with Microsoft Office Suite and scheduling tools.
• Reliability, punctuality, and consistent follow-through.
• Ability to remain calm, professional, and solution-focused under pressure.

Work Environment

This position is based in the Michigan State Capitol and requires in-person work from roughly 8:30 AM to 6:00 PM, with occasional remote work and extended hours during peak legislative periods. The role involves frequent interaction with senior elected officials and staff in a busy, high-stakes setting.

Michigan House of Representatives

Human Resources

P.O. Box 30014

Lansing, MI 48909-7514

Or via email to:[e-mail]