Capital Projects Coordinator – Multi-Site Delivery

AvalonBay Communities; San Jose (CA); On-site; USD 57,300 - 85,800; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) with company match

Paid vacation and holidays

Tuition reimbursement

Employee stock purchase plan

20% discount on AvalonBay apartmentHom

Culture focused on Integrity, Caring,.

Promotion from within

Job summary

AvalonBay Communities, Inc. is seeking a Capital Projects Coordinator I to support a portfolio of multifamily communities in San Jose, CA. The role emphasizes coordinating planning through completion, vendor and contract administration, and rigorous project documentation.

We value organized, detail-oriented professionals who can manage multiple priorities, communicate effectively, and collaborate across teams to keep projects on track and within budget.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Experience supporting capital projects, renovations, or construction-related initiatives.
• Familiarity with contracts, change orders, permits, invoicing, and project documentation.
• Experience coordinating activities among multiple stakeholders and project teams.
• Strong organizational skills and attention to detail.

Responsibilities

• Support multiple capital projects from planning through completion.
• Create and process subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Prepare meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinate calendars, meetings, and project-related communications.
• Maintain project documentation and records for accuracy and compliance.
• Serve as a liaison among vendors, contractors, insurance providers, accounting teams, and internal partners.
• Track project budgets, invoices, and other financial information.
• Assist project managers with reporting, project administration, and ongoing operational support.
• Identify opportunities to improve processes and enhance team efficiency.

Skills

Strong organizational skills

Attention to detail

Ability to manage multiple priorities

Excellent written and verbal comms

Customer service and relationship mgmt

Independent and cross-team collab

Education

Bachelor's degree in Business Administration, Construction Management, Project Management, or related field

Tools

Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Job description

AvalonBay Communities, Inc. is seeking a Capital Projects Coordinator I to support a portfolio of multifamily communities in San Jose, CA. The role emphasizes coordinating planning through completion, vendor and contract administration, and rigorous project documentation.

We value organized, detail-oriented professionals who can manage multiple priorities, communicate effectively, and collaborate across teams to keep projects on track and within budget.