Capital Projects Coordinator I — Multifamily Growth & Compliance

Equity Residential; San Jose (CA); On-site; USD 57,000 - 86,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Job summary

Vivmark Residential is seeking a Capital Projects Coordinator I in San Jose, CA. This full-time role supports the Capital Projects team across a portfolio of multifamily communities, assisting with planning, contracts, budgeting, and documentation.

You will partner with project managers, contractors, vendors, and internal teams to ensure organized, compliant, and on-schedule project execution while maintaining thorough records and timely reporting.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Customer service and relationship management skills.
• Ability to work independently while collaborating across teams.
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Experience supporting projects, budgets, contracts, invoicing, or construction-related activities.

Responsibilities

• Supporting multiple capital projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project-related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

Skills

Organizational skills

Communication

Multitasking

Team collaboration

Microsoft Office

Education

Bachelor's degree in Business Administration/Construction Management

Tools

Excel

Word

PowerPoint

Outlook

Job description

Vivmark Residential is seeking a Capital Projects Coordinator I in San Jose, CA. This full-time role supports the Capital Projects team across a portfolio of multifamily communities, assisting with planning, contracts, budgeting, and documentation.

You will partner with project managers, contractors, vendors, and internal teams to ensure organized, compliant, and on-schedule project execution while maintaining thorough records and timely reporting.