Project Coordinator

HHM Hospitality; Philadelphia (Philadelphia County); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Health Ins

Paid Time Off

401(k) Company Match

Free Basic Life Insurance

Travel Discounts

Commuter Transit and Commuter Parking

Employee Assistance and Wellness

Job summary

HHM Hospitality seeks a Project Coordinator to support the Capital Projects team in Philadelphia, assisting with renovations and development across the portfolio. You will organize documents, coordinate meetings, assist with budgeting and bidding, and help with purchasing activities.

Site visits and biweekly project updates are part of the role. You should bring admin or coordinating experience, strong organization and communication skills, and familiarity with construction documentation.

Qualifications

• Prior admin or project coordination experience; hospitality preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office; familiarity with MS Project preferred.
• Familiarity with construction documents and processes is a plus.
• Bachelor's degree in a related field preferred.

Responsibilities

• Schedule meetings and maintain project files for Capital Projects.
• Organize drawings, specifications, photographs, and improvement plans.
• Assist with reviewing construction documents and planning information.
• Support cost-estimate preparation and maintain estimating records.
• Coordinate material quantity data with purchasing for estimates and orders.
• Prepare and distribute bid documents under department leadership.
• Occasionally visit sites to collect information and verify field data.
• Compile biweekly Construction Projects Update with project managers and vendors.
• Follow safety procedures and use protective equipment as required.
• Perform other admin and project coordination duties as assigned.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Microsoft Office

Microsoft Project

Time management

Project coordination

Education

Bachelor's degree in Business/Construction/Architecture/Engineering

Tools

Microsoft Office

Microsoft Project

Job description

Overview

Opportunity: Project Coordinator - Hospitality

The Project Coordinator provides administrative and coordination support to HHM's Capital Projects team, supporting hotel renovation and development projects across the portfolio. Based in Philadelphia, this role maintains project documentation, coordinates meetings and updates, and assists with budgeting, bidding, and purchasing activities.

Your Growth Path

Junior Project Manager - Project Manager

Your Focus

• Provide administrative support to the Capital Projects team, including scheduling meetings, tracking deadlines, and maintaining project files.
• Organize drawings, specifications, photographs, and brand-issued Property Improvement Plans to support scope development.
• Assist project managers with reviewing construction documents and gathering information for project planning.
• Support cost-estimate preparation and maintain estimating records and databases.
• Coordinate material quantity information with in-house purchasing to support estimates and ordering.
• Assist with preparing and distributing bid documents under department leadership's direction.
• Conduct occasional site visits to collect information and support field verification.
• Compile the biweekly Construction Projects Update, coordinating with project managers and third-party vendors to obtain accurate information.
• Follow established safety procedures, use required protective equipment, and comply with applicable workplace and site safety requirements.
• Perform other administrative and project coordination duties as assigned.

Your Background and Skills

• Previous administrative or project coordination experience; experience in construction, real estate development, architecture, or hospitality preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office; familiarity with Microsoft Project preferred.
• Familiarity with construction documents, terminology, and processes is a plus.
• Bachelor's degree in Business, Construction Management, Architecture, Engineering, or a related field preferred.

HHM Benefits and Perks

• Medical, Dental, and Vision Health Insurance
• Paid Time Off
• 401(k) Company Match
• Free Basic Life Insurance
• Travel Discounts
• Commuter Transit and Commuter Parking Benefits
• Employee Assistance and Wellness Program

Work Environment and Context

• Requires sitting for extended periods, walking, pushing, lifting up to 25 pounds, bending, reaching, and using hands and fingers to operate computer equipment.
• Includes occasional travel to local and regional construction sites.

What We Believe

People Are Our Capability - Hearts That Serve - Only Excellence - Stay Nimble - Own It

About Us

HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.