Capital Projects Contracts Coordinator

Massachusetts Bay Transportation Authority; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Massachusetts Bay Transportation Authority seeks a Project Coordinator to support Contract Services and the CIP delivery lifecycle. You will assist with procurement, contract administration, change management, invoice processing, document control, and stakeholder communication to ensure contracts are executed efficiently and in compliance with MBTA policies.

Requirements include a Bachelor’s degree and 4+ years in project coordination, strong MS Office skills, and the ability to work

Qualifications

• A Bachelor's Degree from an accredited institution.
• 4+ years of experience in project coordination and administration.
• Proficiency with Microsoft Word, Excel, Database and PowerPoint.
• Self-starter with the ability to work productively independently and as part of a team.
• Excellent organizational, analytical, confidentiality, multi-tasking, time management and interpersonal skills.
• Ability to effectively communicate with customers, employees and vendors.
• Ability to work effectively with a diverse workforce.
• Effective and professional written and communication skills.

Responsibilities

• Coordinate contractual actions and related business processes, supporting procurement, contract administration, change management, invoice review and payment processing.
• Document control, stakeholder communication, and contract closeout to ensure compliance and timely delivery.
• Prepare solicitation documents and assist with contractor, consultant, and vendor qualification and compliance.
• Advertise procurement opportunities through external channels and manage payments to consultants, designers, contractors, and vendors.
• Organize and maintain project, procurement, and contract documents, bidder lists, and notices to proceed.
• Coordinate tasks within MBTA engineering/capital divisions and other departments and communicate with external parties.

Skills

Organizational skills

Analytical skills

Confidentiality

Multitasking

Time management

Interpersonal skills

Communication skills

Education

Bachelor's degree

High School Diploma with 7 years related experience

Tools

Microsoft Word

Excel

PowerPoint

Database

PMIS

CMS

FMIS

Job description

The Massachusetts Bay Transportation Authority seeks a Project Coordinator to support Contract Services and the CIP delivery lifecycle. You will assist with procurement, contract administration, change management, invoice processing, document control, and stakeholder communication to ensure contracts are executed efficiently and in compliance with MBTA policies.

Requirements include a Bachelor’s degree and 4+ years in project coordination, strong MS Office skills, and the ability to work