Candidate Experience & Onboarding Coordinator

Maxim Healthcare Services, Inc.; Columbia (MD); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Medical/Prescription

Dental

Vision

401(k) + Company Match

Paid Time Off

Company Paid Holidays

Job summary

Maxim Healthcare Services, Inc. invites you to join our Human Resources team as a Talent Acquisition Coordinator in a role focused on onboarding and candidate experience.

You will guide new hires through pre-employment steps and day-one onboarding, ensuring accuracy and compliance in paperwork and processes. We value organization, clear communication, and a collaborative mindset as you partner with recruitment and HR teams to optimize onboarding and candidate satisfaction.

Qualifications

• Bachelor’s degree preferred.
• Previous onboarding, recruiting coordination, HR administration, customer service, or related experience preferred.
• Prior experience supporting employee onboarding processes is highly valued.
• Experience working within an HRIS, preferably ADP Lyric HCM, is strongly preferred.
• Experience managing employment eligibility verification processes, including ADP eI-9, is a plus.
• Proficiency with Microsoft Office Suite, email, and internet-based applications.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills with a strong focus on candidate experience.

Responsibilities

• Serve as a key onboarding resource, ensuring a seamless and positive candidate experience from offer acceptance through day one.
• Coordinate and complete all pre-employment and onboarding requirements, including background checks, verifications, and required documentation.
• Manage the collection, processing, and tracking of new hire paperwork while maintaining compliance and accuracy.
• Communicate effectively with candidates, hiring managers, recruiters, and internal partners throughout the hiring process.
• Partner with Talent Acquisition and cross-functional teams to support efficient, compliant, and candidate-focused hiring practices.
• Maintain and validate employee and onboarding data with a high degree of accuracy and attention to detail.
• Educate candidates and hiring teams on onboarding processes, answer questions, and provide ongoing support.
• Identify process improvement opportunities, meet established performance metrics, and contribute to continuous enhancement of the onboarding experience.

Skills

Candidate experience

Onboarding coordination

Communication

Organization

Attention to detail

Problem solving

Collaboration

Time management

Education

Bachelor’s degree preferred

Tools

ADP Lyric HCM

ADP eI-9

Microsoft Office

Job description

Maxim Healthcare Services, Inc. invites you to join our Human Resources team as a Talent Acquisition Coordinator in a role focused on onboarding and candidate experience.

You will guide new hires through pre-employment steps and day-one onboarding, ensuring accuracy and compliance in paperwork and processes. We value organization, clear communication, and a collaborative mindset as you partner with recruitment and HR teams to optimize onboarding and candidate satisfaction.