Talent Acquisition Coordinator

Maxim Healthcare Services, Inc.; Columbia (MD); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Medical/Prescription

Dental

Vision

401(k) + Company Match

Paid Time Off

Company Paid Holidays

Job summary

Maxim Healthcare Services, Inc. invites you to join our Human Resources team as a Talent Acquisition Coordinator in a role focused on onboarding and candidate experience.

You will guide new hires through pre-employment steps and day-one onboarding, ensuring accuracy and compliance in paperwork and processes. We value organization, clear communication, and a collaborative mindset as you partner with recruitment and HR teams to optimize onboarding and candidate satisfaction.

Qualifications

• Bachelor’s degree preferred.
• Previous onboarding, recruiting coordination, HR administration, customer service, or related experience preferred.
• Prior experience supporting employee onboarding processes is highly valued.
• Experience working within an HRIS, preferably ADP Lyric HCM, is strongly preferred.
• Experience managing employment eligibility verification processes, including ADP eI-9, is a plus.
• Proficiency with Microsoft Office Suite, email, and internet-based applications.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills with a strong focus on candidate experience.

Responsibilities

• Serve as a key onboarding resource, ensuring a seamless and positive candidate experience from offer acceptance through day one.
• Coordinate and complete all pre-employment and onboarding requirements, including background checks, verifications, and required documentation.
• Manage the collection, processing, and tracking of new hire paperwork while maintaining compliance and accuracy.
• Communicate effectively with candidates, hiring managers, recruiters, and internal partners throughout the hiring process.
• Partner with Talent Acquisition and cross-functional teams to support efficient, compliant, and candidate-focused hiring practices.
• Maintain and validate employee and onboarding data with a high degree of accuracy and attention to detail.
• Educate candidates and hiring teams on onboarding processes, answer questions, and provide ongoing support.
• Identify process improvement opportunities, meet established performance metrics, and contribute to continuous enhancement of the onboarding experience.

Skills

Candidate experience

Onboarding coordination

Communication

Organization

Attention to detail

Problem solving

Collaboration

Time management

Education

Bachelor’s degree preferred

Tools

ADP Lyric HCM

ADP eI-9

Microsoft Office

Job description

Launch Your Career in Human Resources While Making a Difference

Join a team that makes a meaningful impact while launching your career in Human Resources. As a Talent Acquisition Coordinator, you'll play a key role in delivering a welcoming, efficient, and positive onboarding experience for new hires. This is an excellent opportunity for someone who enjoys helping others, building relationships, and creating outstanding candidate experiences.

What You'll Do

• Serve as a key onboarding resource, ensuring a seamless and positive candidate experience from offer acceptance through day one.
• Coordinate and complete all pre-employment and onboarding requirements, including background checks, verifications, and required documentation.
• Manage the collection, processing, and tracking of new hire paperwork while maintaining compliance and accuracy.
• Communicate effectively with candidates, hiring managers, recruiters, and internal partners throughout the hiring process.
• Partner with Talent Acquisition and cross-functional teams to support efficient, compliant, and candidate-focused hiring practices.
• Maintain and validate employee and onboarding data with a high degree of accuracy and attention to detail.
• Educate candidates and hiring teams on onboarding processes, answer questions, and provide ongoing support.
• Identify process improvement opportunities, meet established performance metrics, and contribute to continuous enhancement of the onboarding experience.

What Makes You Successful

• You genuinely care about creating an outstanding experience for candidates.
• You are highly organized and enjoy managing multiple priorities in a fast-paced environment.
• You communicate clearly, professionally, and confidently with people at all levels.
• You have strong attention to detail and take pride in accuracy.
• You enjoy solving problems, improving processes, and finding ways to make things better.
• You are collaborative, dependable, and motivated by helping others succeed.

Qualifications

• Bachelor’s degree preferred.
• Previous onboarding, recruiting coordination, HR administration, customer service, or related experience preferred.
• Prior experience supporting employee onboarding processes is highly valued.
• Experience working within an HRIS, preferably ADP Lyric HCM, is strongly preferred.
• Experience managing employment eligibility verification processes, including ADP eI-9, is a plus.
• Proficiency with Microsoft Office Suite, email, and internet-based applications.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills with a strong focus on candidate experience.

Why Join Us?

This is more than an administrative role. It's an opportunity to build a foundation in Human Resources and Talent Acquisition while helping people begin exciting new chapters in their careers. You'll gain exposure to hiring, onboarding, compliance, and stakeholder management while working for an organization dedicated to making a meaningful difference.

If you're passionate about people, candidate experience, and starting a rewarding career in HR, we'd love to hear from you.

Compensation

$23.00 - $24.00 per hour plus $2,000 annual bonus potential

Maxim Benefits:

Health and Wellness

• Medical/Prescription
• Dental
• Vision
• Health Advocacy (company paid if enrolled Medical)
• Health Advocate Employee Assistance Program

Retirement and Financial Security:

• Employee Assistance Program
• Health Savings Account
• 401(k) + Company Match
• Profit Sharing
• Short and Long Term Disability
• Primary Caregiver Leave
• Parental Leave
• Life and Basic Accidental Death & Dismemberment Insurance
• Voluntary Group Life Insurance
• Supplemental Accidental Insurance
• Hospital Expense Protection Plan
• Critical Illness Insurance
• Dependent Care Flexible Spending Account
• Home and Auto Insurance discounts
• Pet Insurance
• Legal benefits

Lifestyle Benefits:

• Paid Time Off
• Company Paid Holidays
• Transportation Benefits
• Educational Assistance Program
• College Partnership Program
• Employee Discount Program

*Benefit eligibility is dependent on employment status.

About Maxim Healthcare

Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.

Maxim Healthcare, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.