Cancer Institute Oncology Scheduling Coordinator 1 - TGH Access Operations

Florida Health Sciences Center Tampa General Hospital; Tampa (FL); On-site; USD 28,000 - 39,000; Full time

Job summary

Tampa General Hospital is seeking an Oncology Scheduling Coordinator to serve as the primary contact for patients and clinical partners, handling scheduling, registration, and insurance verification with accuracy and empathy.

The role requires collaboration with nursing and providers to ensure timely access to care, adherence to regulatory standards, and clear communication of financial responsibilities to patients.

Qualifications

• Two to three years of experience in patient access or revenue cycle operations.
• Experience in a healthcare call center may substitute for part of the required experience.
• Familiarity with CMS, JCAHO/HIPAA regulations and payer processes.

Responsibilities

• Register and schedule patients, verify benefits, and identify prior authorization needs.
• Schedule advanced procedures and complex treatments with clinical readiness.
• Explain responsibilities, collect financial information, and communicate clearly with patients.
• Collaborate with nursing, providers, and insurance carriers to resolve access issues.

Skills

Medical terminology

Oncology workflows

Insurance eligibility

Prior authorization

EHR data entry

Patient communication

Care coordination

Call center exp

Education

Associate’s Degree Business

Associate’s Degree Related Field

Job description

Job Description - Cancer Institute Oncology Scheduling Coordinator 1- TGH Access Operations (260004IK)

Job Description

Cancer Institute Oncology Scheduling Coordinator 1- TGH Access Operations - ( 260004IK )

Description

Under general supervision of the Supervisor or Team Leader, Patient Access, the Cancer Institute (CI) Oncology Scheduling Coordinator 1 serves as a primary point of contact for patients and clinical partners, delivering high-quality access services through inbound and outbound calls, while exercising advanced judgment to accurately gather, validate, and document demographic, clinical, and financial information required to create and maintain hospital accounts. Responsible for registration, scheduling, insurance eligibility and benefit verification, identification of services requiring prior authorization, and clear communication of patient financial responsibility, including copays and deductibles. Proficiently explains required consent and financial forms, ensures compliance with CMS, Joint Commission (JCAHO), and HIPAA regulations. Collaborates with clinical staff, ancillary departments, insurance carriers, and external partners to facilitate timely access to care. All duties are performed in alignment with the mission, vision, and values of Tampa General Hospital, with a strong emphasis on accuracy, service excellence, and patient experience.

Essential Functions

• Perform all core functions of the Patient Access Specialist (PAS) role with expanded responsibility for complex and specialized services.
• Independently schedule advanced procedures and treatments, including infusion and other high-complexity services, ensuring clinical readiness and payer requirements are met.
• Serve as a subject-matter expert for complex access workflows, insurance rules, and authorization processes.
• Proctor, coach, and support peers by answering questions, modeling best practices, and assisting with onboarding or cross-training as assigned.
• Identify and resolve complex access, registration, and coverage issues, escalating appropriately when necessary.
• Communicate clearly and compassionately with patients regarding scheduling details, preparation instructions, and financial expectations.
• Collaborate with nursing staff, providers, ancillary departments, insurance carriers, and external partners to resolve access, coverage, and scheduling issues.
• Ensure accurate documentation and compliance with regulatory and organizational standards.
• Support continuous improvement initiatives related to access workflows, patient experience and operational efficiency.
• Perform all duties in alignment with the mission, vision and values of Tampa General Hospital.

Qualifications

Education Qualifications

• Associate’s Degree Business
• Associate’s Degree Related Field

Experience Qualifications

• Minimum of two (2) to three (3) years of experience in patient access, patient registration, front or back end revenue cycle operations.
• Experience in a healthcare call center environment may be accepted as a substitute.
• An equivalent combination of education, certification and realized competencies may be substituted.

Skills and Abilities

• Knowledge of medical terminology, oncology service workflows, and referral to treatment processes to support timely patient access.
• Knowledge of insurance benefit structures, eligibility requirements, and prior authorization processes across commercial, Medicare and Medicaid payers.
• Knowledge of regulatory, consent and financial documentation requirements related to patient registration and scheduling.
• Ability in accurately entering, validating, and retrieving patient demographic, clinical and financial data within EHR, scheduling, and payer systems.
• Ability in communicating complex insurance, financial responsibility and consent information clearly and compassionately to patients and caregivers.
• Ability to coordinate across multidisciplinary teams, including nursing, providers, ancillary departments, and coverage barriers.
• Ability to manage and prioritize high-volume, inbound- and outbound patient interactions while maintaining accuracy, professionalism, and a patient-centered approach.
• Ability to problem solve, elevate appropriately, and navigate competing priorities in a fast paced oncology access environment.

Primary Location

Tampa

Work Locations

TGH Main Campus 1 Tampa General Circle Tampa 33601

Eligible for Remote Work : On Site

Schedule

Full-time

Scheduled Days : Monday, Tuesday, Wednesday, Thursday, Friday