Campus Visit Experience Lead

EmergencyMD; Beloit (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Beloit College seeks a Visit Experience Coordinator to plan and execute campus visits, host daily presentations, and coordinate personalized visitor experiences for prospective students and families.

You will supervise Student Ambassadors, recruit and train tour guides, support large recruitment events, manage visit calendars in Slate, and collaborate with Admissions to ensure high-quality experiences that boost engagement and yield.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• Experience in admissions, customer service, hospitality, or event coordination preferred.
• Strong verbal and written communication skills.
• Strong interpersonal skills with ability to engage diverse audiences.
• Detail oriented with organizational and time management skills.
• Ability to work independently and in a team.
• Proficiency with CRM systems (e.g., Slate) preferred.
• Flexibility for evenings and weekend work.

Responsibilities

• Represent Beloit College professionally with prospective students, families, and counselors.
• Support a welcoming, student-centered environment aligned with Beloit's values.
• Deliver personalized campus visits and host daily overview presentations.
• Execute full visit lifecycle: pre-visit, day-of, and post-visit follow-up.
• Coordinate meetings with faculty, coaches, staff, and ambassadors.
• Maintain admissions visit/calendar and CRM workflows in Slate.
• Maintain accurate visit attendance and engagement records.
• Track engagement and assist in evaluating visit effectiveness.
• Assess and refine visit programs to improve yield and enrollment growth.
• Provide monthly and annual assessments of visit programs.
• Supervise Student Ambassadors, recruit/train guides, and run regular meetings.
• Support large events with planning, execution, and post-event follow-up.
• Represent Beloit College at recruitment events and build relationships with families.
• Provide admissions department support including materials processing and data entry.

Skills

Customer service

Event coordination

Interpersonal communication

CRM familiarity

Office / Google Suite

Flexibility evenings/weekends

Education

Associate's degree

Bachelor's degree preferred

Tools

Slate CRM

Microsoft Office

Google Workspace

Job description

Beloit College seeks a Visit Experience Coordinator to plan and execute campus visits, host daily presentations, and coordinate personalized visitor experiences for prospective students and families.

You will supervise Student Ambassadors, recruit and train tour guides, support large recruitment events, manage visit calendars in Slate, and collaborate with Admissions to ensure high-quality experiences that boost engagement and yield.