Admissions Events & Visit Experience Lead

Calvin University; Grand Rapids (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Calvin University in Grand Rapids, MI seeks an Event & Visit Coordinator to join the Office of Admissions. You will design engaging visit experiences, schedule visits for prospective students and families, and work with admissions counselors to provide wrap-around service aligned with the university mission.

Responsibilities include multi-channel outreach, designing personalized visit agendas, coordinating campus tours, meetings, meals, and accommodations, and tracking registrations in Slate.

Qualifications

• Bachelor's degree or equivalent required.
• 1–3 years of related experience preferred.
• Strong hospitality, communication, and organizational skills required.

Responsibilities

• Daily outreach to targeted students using multiple channels.
• Design personalized visit agendas for students/guests and groups.
• Coordinate all details of guest visits, including meetings, tours, meals, and accommodations.
• Record notes and manage registrations in Slate and university systems.
• Assist admissions leadership with recruitment-related projects.

Skills

Hospitality mindset

Communication skills

Organization

Problem solving

Decision making

Technical skill

Relationship building

Evenings/weekends flexibility

Education

Bachelor's degree or equivalent

Tools

Slate CRM

CRM systems

Data entry

Job description

Calvin University in Grand Rapids, MI seeks an Event & Visit Coordinator to join the Office of Admissions. You will design engaging visit experiences, schedule visits for prospective students and families, and work with admissions counselors to provide wrap-around service aligned with the university mission.

Responsibilities include multi-channel outreach, designing personalized visit agendas, coordinating campus tours, meetings, meals, and accommodations, and tracking registrations in Slate.