Campus Space Planner

APPA; Burlington (VT); On-site; USD 70,000 - 90,000; Full time

Job summary

University of Vermont is seeking a Campus Space Planner to lead the development, management, and implementation of the University’s Operating Procedures for space management. The role includes tracking space requests, reallocations, and ensuring data accuracy across space and landholdings databases.

You will contribute to space surveys, reporting, and coordination with senior leadership, reporting to the Associate Director of Planning in PDC.

Qualifications

• Bachelor’s degree in related field required.
• Five to six years of related experience preferred.
• Planning, collaboration, analytical and communication skills required.
• Experience with space tracking software (Planon, Attain) required.
• Proficiency in Excel required.
• GIS and CAD experience preferred.

Responsibilities

• Track, analyze, and process space requests and releases.
• Serve on the Space Allocation Advisory Committee to support space reallocations and related procedures.
• Manage the space and landholdings database and ensure data accuracy.
• Coordinate the annual space survey and related training/setup.

Skills

Space planning

Analytical skills

Communication skills

Project coordination

Education

Bachelor's degree in related field

Tools

Planon

Attain

Excel

GIS

CAD

Job description

University of Vermont is seeking a Campus Space Planner to provide leadership in the development, management, and implementation of the University’s Operating Procedures (UOP) for space management.

Responsibilities include:

• Tracking, analyzing, and processing space requests and releases.
• Serve as a member of the Space Allocation Advisory Committee to facilitate space reallocation, related policy and/or procedures, and other space management-related recommendations to the Provost, the Senior Vice President for Finance and Administration, PDC Associate Director of Planning, PDC Director, Executive Director of Facilities Management, and other senior leadership as requested.
• Management of the University’s space and landholdings database in coordination with the GIS/CAD Specialist to ensure accuracy of the space data, associated building diagrams, and landholdings data.
• Coordination of the annual space survey, including training manual modifications, training set-up, surveyor identification, and assistance to surveyors during survey cycle.
• Prepares required institutional, state, and federal space reporting, including Incentive Based Budgeting facilities reporting, the UVM Sourcebook, State PILOT, the National Science Foundation Survey of Facilities in the Sciences and Engineering, and documentation supporting Facilities and Administrative (F&A) rate negotiations.
• Provides expertise for campus-wide and project-specific planning initiatives, including but not limited to feasibility studies, facility acquisition and disposition reviews, and land-use planning.
• Reviews all project requests to confirm space allocation and ensure alignment with UVM’s space management UOP, space guidelines, and coordinates with Planners regarding any local and/or state permitting.
• This position reports to the Associate Director of Planning in PDC.

Minimum Qualifications or equivalent combination of education and experience:

• Bachelor’s degree in related field and five to six years minimum related experience required.
• Demonstrated planning, collaboration, analytical, communication (written and verbal) skills required.
• Experience with space tracking software (ex Planon, Attain) required
• Proficiency in Excel required
• Experience with GIS and CAD preferred
• Proven ability to handle multiple priorities concurrently.
• Excellent communication, presentation, problem solving, and team building skills.
• Ability to work effectively with a variety of community members with a proven track record in workplace diversity and inclusion, and environmental sustainability.
• Ability to deliver exceptional value and customer service to stakeholders.
• Knowledge of an educational or municipal setting is desirable.