Campus Secretary

Tatum High School; Tatum (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Tatum High School seeks a Campus Secretary to manage the school’s administrative office and provide clerical support for staff. The role requires strong keyboarding, record-keeping, and basic accounting, plus the ability to handle shifting tasks with good organizational and communication skills.

Starting date is immediate; the position is full-time on-site in Tatum, Texas, with duties including receptionist tasks, attendance records, budgeting support, and preparation of reports.

Qualifications

• High school diploma or GED is required.
• 3 years of secretarial experience preferred.
• Proficient in keyboarding and records maintenance.
• Ability to use software for spreadsheets, databases, and word processing.
• Knowledge of basic accounting principles and data accuracy.
• Ability to follow verbal and written instructions and adapt to tasks.

Responsibilities

• Prepare campus communications, forms, manuals, reports, and purchase orders.
• Maintain daily attendance logs and substitute records; process leave requests.
• Maintain school calendar and file all required reports and student records.
• Receive calls, route messages, assist students, parents, and staff.
• Assist with budget prep, purchases, and inventory of supplies/equipment.
• Sort and deliver mail; support campus activities and meetings.
• Maintain confidentiality and supervise clerical staff.

Skills

Keyboarding

Record keeping

Spreadsheet skills

Database skills

Word processing

Basic accounting

Task prioritization

Communication

Interpersonal skills

Education

High school diploma or GED

Job description

Campus Secretary

Tatum ISD Tatum High School - Tatum, Texas Open in Google Maps

Job Details

Job ID: 5950286

Application Deadline: Posted until filled

Posted: Oct 05, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose

Ensure efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks, often changing assignments on short notice

Effective organizational, communication, and interpersonal skills

Experience:

3years of secretarial experience

Major Responsibilities and Duties

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

• Receive incoming calls, take accurate messages, and route them to the appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.

Supervisory Responsibilities

Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• Email: [e-mail]