Scheduling & Data Coordinator

Ball State University; Muncie (IN); On-site; USD 34,000 - 38,000; Full time

Benefits offered by this job

Vacation days

Sick days

Holidays

Parental leave

Health and dental insurance

Disability and life insurance

Retirement benefits

Tuition assistance

Job summary

Ball State University seeks a Scheduling Specialist to coordinate course scheduling, faculty workload, and classroom assignments. You will handle critical data in Banner and FLAC, working with the Dean’s Office to ensure accurate scheduling and timely reports.

Collaboration with department chairs and faculty is essential during peak enrollment periods. The role requires attention to detail, problem-solving with data, and adherence to semester deadlines, with a start date of 10/19/2026 and a

Qualifications

• Associate’s degree or two years of related experience accepted in lieu of degree.
• At least one year of office administrative or secretarial experience.
• Strong communication skills and ability to work independently or collaboratively.

Responsibilities

• Maintain course and room schedule and faculty workload data in Banner.
• Coordinate and maintain data in FLAC system and prepare reports for Associate Dean.
• Monitor deadlines and calendars, ensure compliance with campus policies and deadlines.
• Review and adjust on-campus/off-campus class schedules and enrollments.
• Identify enrollment issues with Dean’s Office and adjust course loads and sections when needed.
• Create and update training documentation and disseminate changes to processes.

Skills

Strong communication skills

Independent work

Team collaboration

Education

Associate’s degree

Bachelor’s degree

Tools

Banner

R25

Degree Works

Job description

Ball State University seeks a Scheduling Specialist to coordinate course scheduling, faculty workload, and classroom assignments. You will handle critical data in Banner and FLAC, working with the Dean’s Office to ensure accurate scheduling and timely reports.

Collaboration with department chairs and faculty is essential during peak enrollment periods. The role requires attention to detail, problem-solving with data, and adherence to semester deadlines, with a start date of 10/19/2026 and a