Campus Scheduling & Events Coordinator

PeopleAdmin, Inc.; City of Syracuse (NY); On-site; USD 55,564,000 - 81,292,000; Full time

Job summary

Syracuse University is seeking a Scheduling & Operations Coordinator within Student Engagement to support campus events and student activities. This role administers 25Live and helps oversee day-to-day operations across Schine and Goldstein Student Centers.

The coordinator collaborates with campus partners to manage space allocation, plan events, supervise student staff, and ensure accurate scheduling information.

Qualifications

• Bachelor’s degree from accredited institution required.
• Two years’ related experience required, including staff supervision and facilitation of events. Three (3) years’ related experience preferred.
• A demonstrated commitment to fostering diversity, equity, and inclusion in the workplace.

Responsibilities

• Oversee scheduling process campus-wide and serve as the department’s subject-matter expert on the 25Live scheduling system.
• Co-manage University-wide events and initiatives and coordinate the execution of large-scale academic and administrative events with the Associate Director of Operations.
• Assist in management of the fall and spring space allocation processes, including the Syracuse University Welcome allocation, and maintain the Student Engagement Calendar.
• Schedule recurring Calendar Meetings with campus partners, preparing the agenda and supporting materials, to align stakeholders and ensure smooth event execution.
• Partner with University departments to build a shared understanding of scheduling processes and room and building usage.
• Oversee the two weeks out process for Schine reservations, communicating needs with users, confirming diagrams and set ups.
• Directly supervise Schine Information Desk attendants and assist with Co-supervising all Student Engagement student staff on duty.

Skills

Interpersonal communication

Customer service

Confidential information handling

Attention to detail

Multi-tasking

Problem solving

Microsoft Office

Education

Bachelor’s degree

Tools

25Live

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Syracuse University is seeking a Scheduling & Operations Coordinator within Student Engagement to support campus events and student activities. This role administers 25Live and helps oversee day-to-day operations across Schine and Goldstein Student Centers.

The coordinator collaborates with campus partners to manage space allocation, plan events, supervise student staff, and ensure accurate scheduling information.