Campus Scheduling Administrator

Diplomatic Congress of Franklin & Marshall College; Campus (IL); On-site; USD 27,276 - 38,848; Full time

Benefits offered by this job

Health, dental, vision benefits

Retirement plan contributions

Education benefits for employees and (

Job summary

Franklin & Marshall College is seeking a Campus Scheduling Administrator to join the Office of Campus Resource Stewardship on the Lancaster, PA campus. This full-time, non-exempt role reports to the Executive Director of Facilities Optimization and involves EMS scheduling software management, event logistics, and campus-wide scheduling coordination.

The position requires a Bachelor’s degree or equivalent, 3+ years using EMS scheduling tools, and strong Google Suite proficiency.

Qualifications

• Bachelor degree or equivalent combination of experience and training.
• At least 3 years of EMS Scheduling Software experience with desktop and virtual platforms.
• Advanced proficiency in EMS Scheduling Software configuration and user management.
• Excellent oral and written communication skills.
• Proficiency with Google Suite (Docs, Gmail, Sheets, Slides, Drive).
• Commitment to community and belonging; successful interview and background checks.

Responsibilities

• Lead EMS scheduling software projects and oversee system configurations.
• Manage desktop and virtual EMS platforms, user accounts, templates and parameters.
• Maintain accurate digital and physical records of campus buildings, rooms, and resources.
• Coordinate campus reservation approvals and event setup requirements.
• Create diagrams, maintain a weekly master calendar, and generate automated EMS reports.
• Collaborate with Registrar to update course and exam schedules; assist in policy development.
• Support special events and summer operations; assist with housing and vendor logistics.

Skills

EMS scheduling software

Google Suite

Communication skills

Education

Bachelor's degree or equivalent

Tools

Adobe Photoshop

Adobe Illustrator

Job description

Franklin & Marshall College Job Posting: Campus Scheduling Administrator

Title

• Human Resources
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Campus Scheduling Administrator

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RSS Job Feed Department: Office of Campus Resource Stewardship Locations: Lancaster, PA Posted: Jul 23, 2026 Closes: Open Until Filled Type: Full-time Non-Exempt Position ID: 202880

About Franklin & Marshall College:

Franklin & Marshall College is a residential college dedicated to excellence in undergraduate liberal education arts. Its aims are to inspire in young people of high promise and diverse backgrounds a genuine and enduring love for learning, to teach them to read, write, and think critically, to instill in them the capacity for both independent and collaborative action, and to educate them to explore and understand the natural, social, and cultural worlds in which they live. In so doing, the College seeks to foster in its students' qualities of intellect, creativity, and character, that they may live fulfilling lives and contribute meaningfully to their occupations, their communities, and their world.

To learn more about Lancaster, please go to https://landinlancasterpa.com

Job Description:

Franklin & Marshall College is recruiting for a full-time Campus Scheduling Administrator.

Job Details:

• Location: F&M Campus - Lancaster, PA
• Classification: Full-time, Non-Exempt
• Schedule: 40 hours, Monday - Friday.
• Reports to: Executive Director of Facilities Optimization
• Department: Office of Campus Resource Stewardship
• Approved Hourly Rate: $24.00/hour

Essential Functions:

EMS Software & Systems Management:

• Lead the EMS and Virtual EMS project, overseeing system configurations and continuous platform improvements.
• Manage both the desktop and virtual platforms of the EMS scheduling software. Create, update, and manage Everyday User accounts, user templates, and system parameters.
• Maintain precise, up-to-date digital records of all campus buildings, rooms, and resources within EMS, while maintaining corresponding physical documentation.
• All other duties as assigned.

Event Logistics & Resource Coordination:

• Assess and manage the approval process for campus reservation requests, evaluating specific setup needs for internal events.
• Coordinate resource allocation within the Facilities Services department. Overlap with operations to assure that event setup requests have been submitted and completed.
• Create diagrams and visual layouts for event organizers and setup personnel to ensure accurate execution.
• Maintain and distribute a weekly master calendar detailing current reservations and setup orders. Develop automated reports within EMS that would provide information to departments where information can be filtered in order to allow notification of specific service requirements such as catering, access control changes, room set-up, housekeeping etc.
• All other duties as assigned.

Coordination Across Scheduling Platforms:

• Work with the Registrar's office to update the course schedule and the final exam schedule in accordance with institutional directives.
• Assist in writing, editing, and implementing campus-wide scheduling policies and procedures.
• Generate and analyze room utilization reports; collaborate across college departments and divisions to ensure efficient space optimization.
• All other duties as assigned.

Special Events & Summer Operations:

• Serve as an active member of the Commencement Committee. Assist with all logistical operations before, during, and after annual ceremonies, and coordinate rental arrangements with external vendors as needed.
• Assist with the management of housing allocations and summer camp building access by working with the Conference and Events staff to provide support as needed.
• All other duties as assigned.

Requirements:

Required Qualifications:

• Bachelor Degree or equivalent combination of experience and training.
• At least 3 years of experience in EMS Scheduling Software or similar software programs (Desktop and Virtual platforms), including system configuration and user management.
• Advanced proficiency in EMS Scheduling Software (Desktop and Virtual platforms), including system configuration and user management.
• Excellent oral, written, interpersonal communication skills.
• Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
• Evidence of a commitment to community & belonging.
• Successful interview.
• Successful completion of background checks.

Preferred Qualifications:

• Prior experience with Adobe Photoshop and Illustrator
• Prior professional work experience in a Higher Education setting.

Additional Information:

Offers of employment are contingent upon the successful completion of reference checks, a criminal background verification, and verification of credentials. The College will coordinate these verifications.

Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page.

Franklin & Marshall College is committed to having an inclusive campus community where all members are treated with dignity and respect. As an Equal Opportunity Employer, the College does not discriminate in its hiring or employment practices on the basis of gender/gender-identity, sex, race or ethnicity, color, national origin, religion, age, disability, veteran's status, genetic information, family or marital status, sexual orientation, or any other protected class.