Campus Registrar & Student Records Specialist

Sole Hire; Rockford (IL); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401(k) Matching

Employee Assistance Program

Professional Development

Job summary

Sole Hire is assisting a distinguished higher education client in Rockford, IL, in recruiting a detail-oriented Registrar to support campus operations and student records management.

The Registrar will verify enrollment documents, maintain accurate files, run reports, and assist with transcripts and withdrawals, ensuring compliance with academic policies and confidentiality. This full-time onsite role offers benefits and steady career growth.

Qualifications

• Associate's degree preferred; High School Diploma/GED required, or equivalent combination of education and relevant work experience.
• Three years of work experience in student services within a college setting, preferably in enrollment-related services, admissions, registration, or records.
• Strong ability to work in a fast-paced environment while maintaining high levels of accuracy.
• Highly detail-oriented with the ability to work independently and stay task-focused.
• Proficient with Microsoft Office Suite (Word, Excel), database software, Google Docs, and internet.
• Previous experience with CampusVue is a plus.
• Must be punctual, responsible, organized, ethical, and a team player.
• Excellent multi-tasking and communication skills required.
• Strong organizational skills and attention to detail.
• Must maintain professionalism and confidentiality of employee information and campus records.
• Must be flexible to work earlier or later shifts or weekends as needed.

Responsibilities

• Maintain and manage student files in accordance with company policies, including processing new enrollments and handling student requests.
• Verify and approve enrollment documentation such as agreements, graduation proof, background checks, and programmatic tests.
• Assist in ensuring the collection and accurate record-keeping of all required documentation.
• Process education verifications, student demographic updates, and information releases.
• Handle official transcript requests promptly and accurately.
• Assist in the registration process and manages scheduling changes due to course failures or other adjustments.
• Input term schedules into the student management system (CampusVue).
• Provide students with documentation verifying their academic status.
• Process withdrawals, both involuntary and voluntary, ensuring timely and accurate completion.
• Manage incoming registrar-related mail.
• Process various status changes (e.g., future start, re-enter, drop, leave of absence, graduation, etc.).
• Enter and maintain data for Advanced Academic Standing Evaluation forms for transfer credits.
• Regularly report on enrollment statuses, cancellations, attendance issues, and student status changes to academic leadership.
• Track and report on externship attendance and progress for applicable programs.
• Approve POG (Program Outcome Goal) submissions and process related reports.
• Run daily reports related to course requirements, status changes, attendance, and student progress.
• Perform other duties as assigned to ensure smooth campus operations

Skills

Attention to detail

Multi-tasking

Communication skills

Time management

Team player

Education

Associate degree preferred

High School Diploma or GED

Tools

CampusVue

Microsoft Office

Excel

Google Docs

Job description

Sole Hire is assisting a distinguished higher education client in Rockford, IL, in recruiting a detail-oriented Registrar to support campus operations and student records management.

The Registrar will verify enrollment documents, maintain accurate files, run reports, and assist with transcripts and withdrawals, ensuring compliance with academic policies and confidentiality. This full-time onsite role offers benefits and steady career growth.