Campus Registrar (Grades: 6-8)

Dallas Independent School District; Dallas (TX); On-site; USD 26,000 - 38,000; Full time

Job summary

Dallas Independent School District seeks a Campus Records Clerk to manage student attendance and enrollment records, including transfers, withdrawals, census cards, and related reporting. You will assist students, parents, and staff with enrollment matters and ensure accurate cum records.

This on-site role requires strong data-entry skills, 40 WPM typing, and experience with school record-keeping systems. You will coordinate with other districts on transfer records, maintain up-to-date contact

Qualifications

• High School Diploma or USA equivalency.
• Two years of office experience with a focus on record-keeping.
• Typing speed of 40 words per minute.
• Experience maintaining student records in a public school environment preferred.
• Ability to work with TREx and other district transfer processes.
• Willingness to stay current with changes in the profession.

Responsibilities

• Oversee reporting and record-keeping for student attendance and enrollment, including transfers, withdrawals, and census cards.
• Assist students, parents, and others with enrollment, transfer, and attendance matters.
• Oversee issuance of admit and tardy cards and excuses for students.
• Maintain accurate student records including home address and phone numbers.
• Ensure cum record folders are complete and transcripts obtained for new students.
• Plan tasks considering school priorities and departmental calendar.
• Understand and correctly use computer systems for data transmission, student database inquiry, printed products, and attendance.
• Request, send and maintain student cumulative records using TREx.
• Perform all other tasks and duties as assigned.
• Regular and punctual attendance at the worksite is required for this position.

Skills

Record keeping

Data entry

Customer service

Attention to detail

Education

High School Diploma or USA equivalency

Tools

TREx data system

Microsoft Office

Job description

Job Description

Description

Job Description

• Oversee proper reporting and record-keeping related to student attendance and enrollment including transfers, withdrawals, statistical reports, and census cards.
• Ensure students, parents, and others who visit the office receive proper assistance in matters relating to enrollment, transfer, attendance, etc.
• Oversee issuance of admit and tardy cards, as well as excuses for students leaving school.
• Ensure the maintenance of adequate and accurate student records with regard to home address, telephone number, and attendance.
• Oversees and ensures all students have complete cum record folders, including obtaining transcripts and other records on students who are new to the district.
• Serves as the official record keeper for the campus.
• Interface with other school districts concerning student transfer records.
• Plan and schedule tasks, taking into consideration school priorities and the departmental calendar.
• Understand and correctly use computer for systems supported including data transmission, student database inquiry, printed products, and attendance.
• Request, send and maintain student cumulative records using TREx.
• Performs all other tasks and duties as assigned.
• Regular and punctual attendance at the worksite is required for this position

WORK ENVIRONMENT:
The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.

Qualifications

• High School Diploma or USA equivalency
• Two years of office experience with a focus on record-keeping
• Experience in maintenance of student records in a public school environment preferred
• Typing skills of 40 words per minute.
• Computerized record keeping experience, preferably as a secondary school data controller.
• Oversee issuance of admit and tardy cards, as well as excuses for students leaving school.
• Ensure the maintenance of adequate and accurate student records with regard to home address, telephone number, and attendance.
• Demonstrated flexibility to cope with the challenges of a rapidly changing world
• Demonstrated willingness to remain current with the latest developments in the profession

All federally funded incumbents of this position must comply with time and effort reporting requirements through personnel activity reports or periodic certification, as appropriate.