Campus Registrar

Indiana University Southeast; New Albany (IN); On-site; USD 90,000 - 120,000; Full time

Job summary

Indiana University Southeast is seeking a Registrar leader to oversee academic records, degree audits, and enrollment services. The role guides policy, compliance, and safeguarding student data while coordinating calendars, schedules, and graduation activities.

The position requires directing staff across registrar units, maintaining FERPA privacy, and collaborating with university leadership to align objectives and budgets.

Responsibilities

• Department responsibilities: Leads academic records management, calendar construction, schedule publication, classroom assignment, and graduation processes.
• Maintains integrity of academic records per campus and university policies.
• Leads and trains staff to ensure regulatory compliance.
• Manages access to student records.
• Advises on academic policies and procedures across departments.
• Determines student residency status for fee purposes.
• Manages permanent academic files, grades, transcripts, and verifications.
• Coordinates registration, calendars, catalogs, room scheduling, and finals.
• Conducts degree audits, diplomas, and commencements oversight.
• Protects FERPA privacy and reports data to agencies such as IPEDS.
• Evaluates transfer credits and enrollment for veterans benefits.
• Senior leadership contributions to strategic planning for registrar operations.
• Sets long-term business plans and strategic objectives for registrar functions.
• Directs leadership staff over registrar teams.
• Manages escalated operational issues including HR matters.
• Drives innovation and policy development within registrar services.
• Reviews and approves registrar budgets and financial proposals.
• Identifies funding opportunities and builds internal/external relationships.
• Keeps current on registrar standards and collaborates to implement best practices.

Job description

Department-Specific Responsibilities

• Provides leadership, vision, and management of academic records and support services, including construction of academic calendar, preparation and web publication of the schedule of classes and management of classroom assignment; completion of control tables in preparation for registration; maintenance of academic structure and accurate recording for individual student's major program of study; student enrollment verification and transcripts; grade collection and maintenance; academic advising reports (AAR - degree audit); degree honors, certification, and diploma processing; and veteran processing and certification.
• Maintains the integrity of the University's academic records in accordance with campus and university policies and procedures.
• Provides leadership and training to staff and the university community to ensure integrity and adherence to university, state and federal regulations.
• Assigns access to records as appropriate.
• Serves as resource person and consults with academic administrators, faculty committees, and individual faculty in the formulation, interpretation, and enforcement of academic policies and procedures.
• Serves as campus authority in determining student "residency status" for fee paying purposes at Indiana University (IU) Southeast.
• Maintains permanent academic files, processing grade submissions, and issuing official transcripts and enrollment verifications.
• Coordinates course registration for classes, developing the academic calendar, publishing course catalogs, and scheduling classrooms and final exams.
• Conducts degree audits, verifying graduation requirements, ordering diplomas, and overseeing commencement ceremonies.
• Protects student privacy rights under FERPA and reporting data to state and federal agencies (such as IPEDS or the National Student Clearinghouse).
• Evaluates transfer credits and certifying enrollment for veterans' education benefits.

General Responsibilities

• Contributes on senior leadership teams to formulate strategic planning and the highest-level operational objectives for registrar areas.
• Establishes long-term business plans and long-term strategic objectives.
• Directs leadership staff who provide supervision to registrar teams.
• Manages escalated operational issues, including human resources and/or people management situations.
• Drives innovation and excellence within the area of registrar services; reviews and creates policies and procedures.
• Determines overall budget for registrar teams; reviews and approves financial proposals from direct reporting leaders; has significant fiscal responsibilities that require frequent interaction with executive leaders.
• Provides expertise and identifies grant and/or funding opportunities; develops business relationships across the university and externally.
• Stays up to date on new registrar standards, technologies, policies, and procedures and works collaboratively with other registrar leaders across departments and/or campuses in determining standards, best practices, and related policies/procedures; ensures the adoption and implementation by direct reporting leaders.