Campus Registrar

Indiana University; New Albany (IN); On-site; USD 85,000 - 90,000; Full time

Job summary

Indiana University Southeast is seeking a Campus Registrar responsible for leadership and management of academic records, class registration, scheduling, and FERPA compliance. The role oversees transcripts, degree audits, veterans’ benefits processing, and policy enforcement across campus.

You will lead staff, coordinate calendars, publish catalogs, and ensure adherence to university and regulatory standards while guiding strategic registrar initiatives.

Qualifications

• Bachelor’s degree in business, public policy, or a related field.
• Five years in student services, registrar services, higher education student affairs, or a related field.
• Three years of management experience in a relevant field.
• Effective leadership, conflict management, and team building skills.

Responsibilities

• Maintain the integrity of the University’s academic records in accordance with campus and university policies and procedures.
• Provide leadership and training to staff and the university community to ensure adherence to university, state, and federal regulations, and assign access to records as appropriate.
• Serve as resource person and consult with academic administrators, faculty committees, and individual faculty in the formulation, interpretation, and enforcement of academic policies.
• Serve as campus authority in determining student residency status for fee-paying purposes at IU Southeast.
• Maintain permanent academic files, process grade submissions, and issue official transcripts and enrollment verifications.
• Coordinate course registration, develop the academic calendar, publish course catalogs, and schedule classrooms and final exams.
• Conduct degree audits, verify graduation requirements, order diplomas, and oversee commencement ceremonies.
• Protect student privacy rights under FERPA, report data to state and federal agencies, evaluate transfer credits, and certify enrollment for veterans’ education benefits.
• Lead senior leadership teams to formulate strategic planning and high-level operational objectives for registrar areas.
• Direct leadership staff who supervise registrar teams and manage escalated issues.
• Drive innovation and excellence in registrar services, and review and create policies and procedures.
• Determine the overall budget for registrar teams and review and approve financial proposals from direct reports.
• Stay up to date on registrar standards, technologies, and policies, and collaborate with registrar leaders across campuses.

Skills

Leadership

Conflict management

Team building

Education

Bachelor’s degree in business, public policy, or a related field

Job description

Campus Registrar

Office of the Registrar, Indiana University Southeast | New Albany, IN | Full-Time | Job ID 320763

Advertised salary: $85,000 - $90,000 annually

About the Role

The Office of the Registrar is responsible for managing student academic records, class registration, course scheduling, and enforcing educational laws like FERPA. The Campus Registrar provides leadership, vision, and management of academic records and support services, including construction of the academic calendar, preparation and web publication of the schedule of classes, and management of classroom assignment.

The role also covers completion of control tables in preparation for registration, maintenance of academic structure and accurate recording of each student’s major, enrollment verification and transcripts, grade collection, degree audit reports, degree honors and diploma processing, and veteran processing and certification.

Department-Specific Responsibilities

• Maintain the integrity of the University’s academic records in accordance with campus and university policies and procedures.
• Provide leadership and training to staff and the university community to ensure adherence to university, state, and federal regulations, and assign access to records as appropriate.
• Serve as resource person and consult with academic administrators, faculty committees, and individual faculty in the formulation, interpretation, and enforcement of academic policies.
• Serve as campus authority in determining student residency status for fee-paying purposes at IU Southeast.
• Maintain permanent academic files, process grade submissions, and issue official transcripts and enrollment verifications.
• Coordinate course registration, develop the academic calendar, publish course catalogs, and schedule classrooms and final exams.
• Conduct degree audits, verify graduation requirements, order diplomas, and oversee commencement ceremonies.
• Protect student privacy rights under FERPA, report data to state and federal agencies, evaluate transfer credits, and certify enrollment for veterans’ education benefits.

General Responsibilities

• Contribute on senior leadership teams to formulate strategic planning and the highest-level operational objectives for registrar areas.
• Direct leadership staff who supervise registrar teams and manage escalated operational issues, including people management situations.
• Drive innovation and excellence in registrar services, and review and create policies and procedures.
• Determine the overall budget for registrar teams and review and approve financial proposals from direct reports.
• Stay up to date on registrar standards, technologies, and policies, and work with registrar leaders across campuses on best practices.

Qualifications

• Bachelor’s degree in business, public policy, or a related field.
• Five years in student services, registrar services, higher education student affairs, or a related field.
• Three years of management experience in a relevant field.
• Effective leadership, conflict management, and team building skills, and the ability to interpret federal, state, and institutional rules and regulations.

Notes

Employer sponsorship is not available for this position.