Campus Receptionist

Pima Medical Institute Current Openings; Tucson (AZ); On-site; USD 21,000 - 25,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k) Plan with employer match

Comprehensive medical, dental, vision

Paid time off and holidays

Tuition reimbursement

Job summary

Pima Medical Institute is seeking a personable Receptionist for our Tucson campus. You will welcome guests, manage calls, and support students, faculty, and staff in a dynamic front-office environment.

This full-time, on-site role requires excellent interpersonal skills, organization, and proficiency with Microsoft Office/Google Workspace. Join a team-focused campus that values service, reliability, and professional presentation.

Qualifications

• Experience in a front-desk, customer service, receptionist, or administrative support role.
• Warm, professional demeanor with exceptional interpersonal skills.
• Comfort with computer systems and willingness to learn campus management databases.

Responsibilities

• Greet campus visitors and callers with a professional demeanor.
• Route calls and take detailed messages on a high-volume switchboard.
• Maintain a clean, welcoming lobby and reception area at all times.
• Assist with mail distribution and administrative tasks; support transcript requests.
• Support campus events and provide customer-focused service.

Skills

Front desk

Customer service

Administrative support

Microsoft Office

Google Workspace

Tools

Microsoft Office Suite

Google Workspace

Job description

Location: Tucson, AZ (Tucson Campus) | 100% On-Site

Type: Full-Time | Non-Exempt

Schedule: Monday – Friday (Day Shift)

Compensation: $15. 29 – $18. 35 per hour

Position Summary

Be the first to welcome our guests to campus! Pima Medical Institute is seeking a personable, highly organized Receptionist to join our vibrant Tucson campus community.

In this vital front-office role, you will serve as the welcoming face and voice of our campus—managing incoming calls, directing visitors, maintaining a professional reception environment, and providing essential administrative support to students, faculty, and staff. If you are a customer-focused, reliable problem-solver who thrives in a dynamic environment, we invite you to apply.

Key Responsibilities

Guest Services: Warmly greet all campus visitors, prospective candidates, students, and staff; determine their needs and assist them promptly with a professional demeanor.

Telecommunications: Manage high-volume incoming switchboard calls, route calls accurately to appropriate personnel, answer general inquiries, and take detailed messages.

Lobby Environment: Maintain a clean, organized, welcoming, and presentable lobby and reception area at all times.

Administrative Support & Mail Distribution:

Mail & Mailroom Operations: Receive, sort, and distribute all incoming mail and packages; prepare outgoing correspondence and postal materials.

Document Management: Assist staff with typing, data entry, scanning, filing, and copying of administrative documents; manage incoming and outgoing student transcript requests.

Campus Events: Partner with the Office Manager to support major campus events, including new student orientation, graduation ceremonies, and student/staff appreciation events.

Experience & Demeanor: Experience in a front-desk, customer service, receptionist, or administrative support role; warm, professional demeanor with exceptional interpersonal skills.

Technical Proficiency: Proficiency in Microsoft Office Suite or Google Workspace; comfort with computer systems and willingness to learn campus management databases.

Core Competencies: Strong organizational abilities, multitasking skills, high attention to detail, and discretion when handling sensitive/confidential student information.

An equivalent combination of relevant training, education, or experience that meets the minimum qualifications will be considered.

Hiring Range: $15. 29 to $18. 35 per hour.

Employee Ownership: Employee Stock Ownership Plan (ESOP)—earn equity in the company as an employee-owner.

Retirement: 401(k) Plan with up to a 10% Employer Match.

Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.

Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.

Work-Life & Growth: Paid Time Off (PTO), Arizona Paid Sick Leave, Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness Program rewards.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.