Campus Admissions Assistant

Pima Medical Institute Current Openings; Tucson (AZ); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k) Plan with employer match

Comprehensive Medical (PPO)

Dental coverage

Vision coverage

PTO

Job summary

Pima Medical Institute is seeking an organized Admissions Assistant for our Tucson campus admissions team. You’ll support leads, enrollments, and marketing material distribution, helping to build a vibrant student community.

The role requires strong communication, minimum two years of related experience, and a 45 WPM typing speed. On-site schedule is Monday–Friday with a day shift.

Qualifications

• Minimum of two (2) years of general office management, administrative support, or admissions coordination experience.
• Typing speed of at least 45 WPM; proficiency in computer systems, word processing, and database management.
• Exceptional verbal and written communication skills with strong organizational and multitasking abilities.

Responsibilities

• Admissions Operations & Lead Management: Manage lead data in SIS and oversee lead bank systems for reporting.
• Lead Tracking & Entry: Enter, update, and manage prospective student lead data in the SIS.
• Inquiry & Appointment Scheduling: Handle inquiries, schedule admissions appointments, and reschedule no-shows.
• Reporting & Scheduling: Generate reports and distribute daily admissions schedules.
• Testing & Evaluation: Administer and grade entrance scholastic and typing tests.
• Enrollment & Start Tracking: Track enrollments and monitor start dates and class schedules.
• Information Distribution: Organize bulk mailings and distribute program information.
• Experience: Minimum of two years in related roles.

Skills

Two years office experience

Typing 45 WPM

Strong communication skills

Organizational and multitasking

Tools

Student Information System (SIS)

Word processing

Database management

Job description

Location: Tucson, AZ (Tucson Campus) | 100% On-Site

Type: Full-Time | Non-Exempt

Schedule: Monday – Friday (Day Shift)

Compensation: $17. 84 – $21. 40 per hour

Position Summary

Ever wondered what it feels like to help shape a future? Pima Medical Institute is seeking an organized, detail-oriented Admissions Assistant to join our Tucson campus admissions team.

You’ll be the heartbeat of our Admissions department—ensuring every inquiry is met with care, every step is smoothly organized, and every potential student feels valued and guided. From managing leads and tracking enrollments to preparing marketing materials and supporting admissions representatives, your daily work will directly contribute to building a vibrant student community.

Key Responsibilities

Admissions Operations & Lead Management:

Lead Tracking & Entry: Enter, update, and manage prospective student lead data in the Student Information System (SIS); oversee lead bank systems for reporting and record-keeping.

Inquiry & Appointment Scheduling: Handle incoming inquiries from prospective students, schedule and confirm admissions appointments, and perform outreach to no-show applicants to encourage rescheduling.

Reporting & Scheduling: Generate weekly and monthly reports detailing appointments, lead flow, interviews, and enrollments; prepare and distribute daily admissions schedules to staff.

Testing & Evaluation: Assist in administering and grading entrance scholastic and typing tests for prospective applicants.

Enrollment & Start Tracking: Track incoming enrollments to ensure seamless transitions into start dates; monitor class schedules to maintain accurate future class start availability.

Information Distribution: Organize bulk mailings, distribute program information to prospective students, and manage the campus marketing material inventory.

Experience: Minimum of two (2) years of general office management, administrative support, or admissions coordination experience.

Technical & Keyboarding Skills: Typing speed of at least 45 WPM; proficiency in computer systems, word processing, and database management.

Communication: Exceptional verbal and written communication skills with strong organizational and multitasking abilities.

An equivalent combination of relevant training, education, or experience that meets minimum qualifications will be considered.

Hiring Range: $17. 84 to $21. 40 per hour.

Employee Ownership: Employee Stock Ownership Plan (ESOP)—earn equity in the company as an employee-owner (1, 000 hours per year requirement).

Retirement: 401(k) Plan with up to a 10% Employer Match.

Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.

Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.

Work-Life & Growth: Paid Time Off (PTO), Arizona Paid Sick Leave (PSL), Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness Program rewards.

Equal Opportunity Employer
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