Campus Admissions Assistant

Pima Medical Institute; Tucson (AZ); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k) plan with employer match

Medical, Dental, Vision coverage

Life Insurance

Paid Time Off (PTO)

Paid Holidays

Arizona Paid Sick Leave (PSL)

Tuition Reimbursement

Employee Assistance Program (EAP)

Health & Wellness Program rewards

Job summary

Pima Medical Institute in Tucson, AZ is seeking an organized Admissions Assistant to join our on-site campus team. You will support admissions by managing inquiries, scheduling appointments, and coordinating lead data to help prospective students explore their education objectives.

You’ll be the heartbeat of the admissions process, ensuring smooth workflows from lead capture to enrollment while collaborating with staff to maintain accurate schedules and up-to-date materials.

Qualifications

• Two years of general office management, administrative support, or admissions coordination experience.
• Typing speed of at least 45 WPM; proficiency in computer systems and word processing.
• Excellent verbal and written communication with strong organizational and multitasking abilities.
• An equivalent combination of relevant training, education, or experience will be considered.

Responsibilities

• Admissions Operations & Lead Management: enter, update and manage prospective student data in SIS; manage lead bank systems.
• Inquiry & Appointment Scheduling: handle inquiries, schedule and confirm admissions appointments, reschedule no-shows.
• Reporting & Scheduling: generate reports and distribute daily admissions schedules to staff.
• Applicant Onboarding & Administrative Support: assist with testing, enrollment tracking and material distribution.

Skills

Office management

Administrative support

Admissions coordination

Typing (45 WPM)

Communication

Lead management

Education

Equivalent combination of training/education/experience

Tools

SIS

Word processing

Database management

Job description

Assist the campus admissions staff to arrange appointments for prospective students to discuss their education objectives.

Admissions Assistant

Location: Tucson, AZ (Tucson Campus) | 100% On-Site

Type: Full-Time | Non-Exempt

Schedule: Monday – Friday (Day Shift)

Compensation: $17. 84 – $21. 40 per hour

Position Summary

Ever wondered what it feels like to help shape a future? Pima Medical Institute is seeking an organized, detail-oriented Admissions Assistant to join our Tucson campus admissions team.

You’ll be the heartbeat of our Admissions department—ensuring every inquiry is met with care, every step is smoothly organized, and every potential student feels valued and guided. From managing leads and tracking enrollments to preparing marketing materials and supporting admissions representatives, your daily work will directly contribute to building a vibrant student community.

Key Responsibilities

Admissions Operations & Lead Management:

• Lead Tracking & Entry: Enter, update, and manage prospective student lead data in the Student Information System (SIS); oversee lead bank systems for reporting and record-keeping.

• Inquiry & Appointment Scheduling: Handle incoming inquiries from prospective students, schedule and confirm admissions appointments, and perform outreach to no-show applicants to encourage rescheduling.

• Reporting & Scheduling: Generate weekly and monthly reports detailing appointments, lead flow, interviews, and enrollments; prepare and distribute daily admissions schedules to staff.

Applicant Onboarding & Administrative Support:

• Testing & Evaluation: Assist in administering and grading entrance scholastic and typing tests for prospective applicants.

• Enrollment & Start Tracking: Track incoming enrollments to ensure seamless transitions into start dates; monitor class schedules to maintain accurate future class start availability.

• Information Distribution: Organize bulk mailings, distribute program information to prospective students, and manage the campus marketing material inventory.

Minimum Requirements

• Experience: Minimum of two (2) years of general office management, administrative support, or admissions coordination experience.

• Technical & Keyboarding Skills: Typing speed of at least 45 WPM; proficiency in computer systems, word processing, and database management.

• Communication: Exceptional verbal and written communication skills with strong organizational and multitasking abilities.

• An equivalent combination of relevant training, education, or experience that meets minimum qualifications will be considered.

Compensation & Employee-Owner Benefits

• Hiring Range: $17. 84 to $21. 40 per hour.

• Schedule: Full-Time (Monday – Friday daytime schedule).

• Employee Ownership: Employee Stock Ownership Plan (ESOP)—earn equity in the company as an employee-owner (1, 000 hours per year requirement).

• Retirement: 401(k) Plan with up to a 10% Employer Match.

• Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.

• Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.

• Work-Life & Growth: Paid Time Off (PTO), Arizona Paid Sick Leave (PSL), Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness Program rewards.