Campus Operations Inventory Specialist

Santa Clara University; Santa Clara (CA); Hybrid; USD 39,000 - 46,000; Full time

Job summary

Santa Clara University is seeking an Administrative Associate to support Operations with inventory management, purchasing, and customer service. You will manage stockroom activities, maintain AIM database data, and ensure timely, accurate reporting to staff and campus facilities.

The role emphasizes reliable service, safety compliance, and collaboration with campus teams, vendors, and Purchasing. A Bachelor's degree or equivalent experience is required, with at least three years in stockroom or

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum 3 years of stockroom/inventory experience.
• Strong organization and customer service skills.

Responsibilities

• Serve as primary contact for stock and non-stock parts and deliver responsive service.
• Order and purchase stock to maintain adequate levels for maintenance.
• Process invoices for stock and non-stock items.
• Maintain AIM inventory data and locations.
• Ensure safety compliance in warehouse area.
• Provide backup support for other Operations areas.

Skills

Inventory control

Customer service

Microsoft Word

Microsoft Excel

Microsoft Access

Interpersonal skills

Multitasking

Education

Bachelor’s degree

Purchasing/Supply management degree

Tools

AIM database

Job description

Santa Clara University is seeking an Administrative Associate to support Operations with inventory management, purchasing, and customer service. You will manage stockroom activities, maintain AIM database data, and ensure timely, accurate reporting to staff and campus facilities.

The role emphasizes reliable service, safety compliance, and collaboration with campus teams, vendors, and Purchasing. A Bachelor's degree or equivalent experience is required, with at least three years in stockroom or