Academic Scheduling & Records Coordinator

University of Notre Dame; United States; On-site; USD 27,000 - 39,000; Full time

Job summary

The University of Notre Dame's Mendoza College of Business seeks an organized Academic Operations Coordinator to support undergraduate and graduate programs. You will work with the Registrar, advising teams, and college leadership to coordinate scheduling, room assignments, and calendars while maintaining accurate academic records.

In this role you will manage data in university systems, support ongoing operations, and contribute to special projects aligned with college priorities.

Qualifications

• Associates degree or up to 3 years of college or technical school.
• 3-4 years experience in admin/office role with scheduling/planning preferred.
• Demonstrated writing and verbal communication skills.
• Understand FERPA and confidentiality.
• Strong customer service and relationship-building.
• Excellent organization and attention to detail.
• Proficiency with Microsoft Office and Google Suite.

Responsibilities

• Coordinate academic scheduling, classroom assignments, calendaring, room reservations and registration.
• Maintain course and academic data in university systems and support leadership.
• Manage workflows and public-facing academic documentation for efficient operations.
• Support special projects aligned with college priorities and initiatives.

Skills

Customer service

Communication

Organization

Problem solving

Microsoft Office

Google Suite

Data analysis

Education

Associates degree

Bachelor's Degree

Tools

Data systems

Job description

The University of Notre Dame's Mendoza College of Business seeks an organized Academic Operations Coordinator to support undergraduate and graduate programs. You will work with the Registrar, advising teams, and college leadership to coordinate scheduling, room assignments, and calendars while maintaining accurate academic records.

In this role you will manage data in university systems, support ongoing operations, and contribute to special projects aligned with college priorities.