Administrative Assistant-Campus Operations

Arizona College of Nursing; Tempe (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Professional development

Generous PTO and holidays

Health benefits

401(k) with company match

Job summary

Arizona College of Nursing is seeking an Administrative Assistant to provide high-touch support to the campus leadership, including the Campus President, DON, and DOGE. You will manage calendars, coordinate appointments, and maintain the campus calendar and testing calendar.

The role requires 2+ years of administrative support, strong organizational and communication skills, and discretion in handling confidential information.

Qualifications

• Degree preferred.
• A minimum of two (2) years’ administrative level support experience, preferably in higher education.
• Strong organizational, writing, and interpersonal skills.
• Attention to detail.
• Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
• Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment.
• Effective problem-solving skills and strong desire to help those who have questions and problems.

Responsibilities

• Serves as initial point of contact for calls/visitors to the campus.
• Manages administrators’ schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar.
• Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
• Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
• Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers.
• Proofreads documents, analyzes data, and prepares correspondence.
• Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
• Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency.
• Completes weekly data entry and compilation of report for student clinical hours.
• Schedules/proctors exams as required.
• Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
• Creates student orientation packets.
• Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts.
• Completes and distributes electronic end-of-semester student evaluations.
• Facilitates special event planning, arranges for catering services, and makes travel arrangements. Organizes conferences, workshops, meetings, commencements; maintains liaison relationships with other administrators and external organizations of the campus administrators.
• Prepares and processes onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing.
• Prepares biweekly time sheets for adjunct faculty sent to Human Resources.
• Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (i.e., badging, office space set-up, IT, scrubs).
• All other duties as assigned.

Skills

Organizational skills

Writing skills

Interpersonal skills

Attention to detail

Discretion

Multitasking

Problem solving

Education

Degree preferred

Job description

Why You Should Work With Us:

Arizona College of Nursing is a rapidly growing, nursing school that transforms people’s lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor’s in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in-demand career to help communities overcome the chronic, well-known, and increasing nursing shortage. Through the execution of a targeted growth strategy, the college plans to meet the growing demand for nurses by launching campuses in markets where bachelor’s prepared nurses are needed. Putting students first, we are dedicated to providing students with an exceptional education in growing healthcare fields; teaching them relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values:

Passion: We love helping others succeed.Excellence: We strive to be the best.Adaptability: We learn, in part by trying new ideas.Accountability: We own our results.Integrity: We do the right thing.

What You'll Do:

The Administrative Assistant provides high-touch support to the campus’s administrators including the Campus President, Dean of Nursing (DON), and the Dean of General Education (DOGE).

• Serves as initial point of contact for calls/visitors to the campus.
• Manages and maintains administrators’ schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar.
• Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
• Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
• Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers.
• Proofreads documents, analyzes data, and prepares correspondence.
• Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
• Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency.
• Completes weekly data entry and compilation of report for student clinical hours.
• Schedules/proctors exams as required.
• Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
• Creates student orientation packets.
• Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts.
• Completes and distributes electronic end-of-semester student evaluations.
• Facilitates special event planning, arranges for catering services, and makes travel arrangements. Organizes conferences, workshops, meetings, commencements; maintains liaison relationships with other administrators and external organizations of the campus administrators.

Faculty Onboarding

• Prepares and processes onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing.
• Prepares biweekly time sheets for adjunct faculty sent to Human Resources.
• Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (i.e., badging, office space set-up, IT, scrubs).

All other duties as assigned.

What We Need From You:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

• Degree preferred.
• A minimum of two (2) years’ administrative level support experience, preferably in higher education.
• Strong organizational, writing, and interpersonal skills.
• Attention to detail.
• Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
• Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment.
• Effective problem-solving skills and strong desire to help those who have questions and problems.

What We Are Offering You:

• Competitive pay and opportunities for professional development.
• Dynamic organizational culture within a supportive working environment.
• Rest and relaxation with generous PTO and holiday benefits.
• Robust health and welfare benefits package including, but not limited to, medical, dental, and vision.
• Preparation for the future with a 401(k) and company match.

Our schools prohibit discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, genetic information, veteran status, or any other status protected by applicable law to the extent prohibited by law.

What We Are Offering You:

Competitive pay and opportunities for professional development. Dynamic organizational culture within a supportive working environment. Rest and relaxation with generous PTO and holiday benefits. Robust health and welfare benefits package including, but not limited to, medical, dental, and vision. Preparation for the future with a 401(k) and company match. Our schools prohibit discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, genetic information, veteran status, or any other status protected by applicable law to the extent prohibited by law.