Campus Manager, SCC

Northland Pioneer College; Holbrook (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Dental/Vision Insurance

Personal Days

Holiday Days

Spring Break Leave

Annual Leave

Sick Days

Professional Development

Retirement System

Life Insurance

Long Term Disability

Job summary

Northland Pioneer College in Holbrook, AZ seeks an experienced office administrator to ensure smooth campus operations, uphold confidentiality, and support staff and students with professionalism.

You will manage daily financial transactions, class scheduling, facilities use, mail distribution, and liaison with other departments. The role includes supervisory duties and maintaining accurate records in compliance with FERPA and college policies.

Qualifications

• Proficiency in Microsoft Office suite and document workflows.
• Experience with digital signatures and Adobe tools.
• Strong collaboration using Google Workspace and collaboration apps.
• Comfort with modern communications tools (Slack, Zoom).
• Familiarity with Microsoft 365 programs.

Responsibilities

• Oversee daily campus operations and financial transactions in the campus office.
• Coordinate campus activities, schedule classrooms, and prepare rental agreements.
• Receive, deposit and reconcile college funds; assist billing concerns.
• Supervise office staff and custodial staff; hire/train as needed.
• Maintain confidentiality per FERPA and college policies.

Skills

MS Office

Adobe Sign/Adobe Acrobat

Google Workspace

Slack/Zoom

MS 365

Education

Associate’s degree

Bachelor’s degree (preferred)

Job description

Description

GENERAL STATEMENT OF RESPONSIBILITIES

To assure smooth, efficient and effective operation of the campus,promote the college for the best interest of our students andemployees and to maintain a high level of confidentiality, accuracyand professionalism.

Examples of Duties

ESSENTIAL FUNCTIONS

StandardExpectations:

• Responsible for the daily operations, including the inputting,recording and reconciling of business transactions of the campusand campus business office as it relates to students, staff,telephone operations, and public inquiries.
• Coordinates campus activities, schedule classrooms, use offacilities, and prepare rental agreements.
• Receives, deposits and reconciles college funds, student billingtrouble shooting and submit appropriate documentation to theDistrict Business Office.
• Coordinates transportation needs and schedule vehicles forfaculty, staff and students. Ensure vehicles are scheduled formaintenance and in a clean condition, both internal andexternal.
• Oversees control of facility key use HVAC, and requestsmaintenance and repair of physical facilities.
• Facilitates the registration process as directed by theRegistrar’s Office.
• Facilitates the financial aid process as directed by theFinancial Aid Office.
• Coordinates the distribution of incoming and outgoing mail.
• Acts as liaison for students, staff and the public with othercollege departments; make referrals as necessary.
• Maintains and contributes to updating handbooks: manager,custodian and monitor.
• May be responsible for inputting, recording and reconcilingoff-site location registration materials.
• Supervises, hires, trains and schedules office staff, custodialstaff or contracted custodial staff, and monitor(s).
• Creates incident reports regarding difficulties with students,faculty or public relations.
• Maintains inventory of office and custodial supplies.
• Attends campus-wide meetings and serve on task force andcommittees as assigned.
• Chair of Safety Committee and oversees safety measures.
• Organizes and supports community outreach within ourdistrict.
• Performs other duties as assigned.

COMPETENCIES

Technology

Ability to proficiently use Microsoft Office Products (i.e. Word,Excel, Outlook, PowerPoint) Adobe Products (Docu- Sign/E Sign),Google Applications (Drive), Slack, Zoom, and various otherMicrosoft 365 programs.

Intermediate

Communication

Ability to communicate effectively with faculty, staff and thegeneral public. Excellent intrapersonal skills.

Advanced

Diversity & Multi- Culturalism

Ability to work in a diverse, multi-cultural environment.

Advanced

Flexibility & Adaptability

Ability to adapt to the demands of any given day/time. Ability toreflect on self-performance and growth opportunities.

Advanced

Self-Awareness

Ability to reflect on self-performance and growthopportunities.

Basic

Continual Improvement

Ability to seek opportunities for professional growth.

Basic

Action Oriented

Ability to make decisions and take action.

Advanced

Confidentiality

Ability to maintain confidentiality, follow FERPA and maintainprofessionalism.

Advanced

Physical

Ability to perform the following physical requirements of theposition with or without a reasonable accommodation: criticalsensory requirements include general vision (corrected to 20/20),hear or listen in the normal range(corrected) and speak and givedirections clearly.

Basic

Obtain a CPR Certification within 1 year ofemployment.

Policies and Procedures

Knowledge of the college-wide policies and procedures and theability to facilitate policies and procedures Knowledge of Federaland State Labor Laws.

Intermediate

Minimum Qualifications

• Associate’s degree
• Three years of related administrative-level experience
• One-year supervisory experience.

Supplemental Information

Preferred Qualifications

• Bachelor’s degree.

Benefits

Based on College Procedure employees may be eligible for up to:

• Single Coverage Medical Insurance
• Optional Employee Pay Dental/Vision Insurance
• 4 Personal Days
• 12 Holiday Days
• 5 Days Spring Break Leave
• 15-20 Days of Annual Leave (Depending on Service Length)
• 18 Sick Days that can accrue up to 130 Days
• Professional Development Opportunities
• Arizona State Retirement System membership
• Life Insurance
• Long Term Disability Insurance