Department Human Resources Specialist Senior

Arizona State University; Tempe (AZ); On-site; USD 55,000 - 65,000; Full time

Job summary

Arizona State University is seeking an experienced HR Services Specialist Sr. to provide comprehensive HR support for Student Connection and Community (SCC) across multiple programs and locations.

You will work with SCC leadership, EOSS partners, and OHR to ensure timely, consistent HR practices across the unit. The role emphasizes recruitment, staffing, onboarding, payroll, benefits, and compliance, enabling effective employee lifecycle management.

Qualifications

• Bachelor's degree and 3 years of experience in HR or related field, or an equivalent combination of experience and training.
• Experience handling recruitments, staffing, onboarding, payroll issues, and HR policy guidance.

Responsibilities

• Coordinate full-cycle recruitment processes for assigned SCC positions.
• Guide hiring managers through university recruitment and selection processes, including requisitions, search processes, interviews and hiring documentation.
• Coordinate onboarding activities and resources for successful transitions into SCC.
• Process HR transactions including promotions, reassignments, salary changes, and terminations.
• Support payroll reconciliation and respond to payroll questions and discrepancies.
• Maintain personnel documentation and records in accordance with university requirements.
• Provide HR guidance on policies, systems, and available resources to SCC leadership and staff.

Education

Bachelor's degree

Job description

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Salary:

$55,000 - $65,000 per year; DOE

Student Connection and Community (SCC), within Educational Outreach and Student Services (EOSS), is seeking an experienced and highly organized Human Resources Specialist Sr. to provide comprehensive human resources support for a dynamic, multi-campus student services unit.

The HR Specialist Sr. serves as a key resource to SCC leadership, supervisors, and staff, supporting recruitment and staffing, employee transactions, payroll, onboarding and offboarding, personnel records, compliance, and other employee lifecycle processes. Working collaboratively with SCC leadership, EOSS partners, and the Office of Human Resources (OHR), this position helps ensure timely, consistent, and effective HR practices across the unit.

Student Connection and Community supports a broad portfolio of student experiences and services across ASU locations. The HR Specialist Sr. will support a workforce operating across multiple programs and locations and will assist leaders and employees in navigating university HR processes, policies, systems, and resources. The position requires strong organizational and problem‑solving skills, attention to detail, sound judgment, and the ability to independently manage multiple priorities while maintaining collaborative working relationships.

What's in it for you:

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options)

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long‑term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events along with discounts with ASU partnerships.
• Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

Currently hiring for the following shift: Monday - Friday 8:00am - 5:00pm

Essential Duties: Recruitment, Staffing and Onboarding

• Manage and coordinate full‑cycle recruitment processes for assigned SCC positions.
• Partner with SCC leadership and supervisors to identify staffing needs, position requirements, recruitment strategies, and hiring timelines.
• Guide hiring managers through university recruitment and selection processes, including requisitions, search processes, candidate review, interviews, selection, and hiring documentation.
• Develop and maintain consistent SCC hiring resources, processes, timelines, and tools to support effective and equitable search processes across the unit.
• Support the development of interview questions, search committee resources, candidate evaluation processes, and other hiring materials, in coordination with applicable university guidance.
• Coordinate onboarding activities and resources to support successful transitions into SCC.
• Track vacancies and active searches across SCC and provide leadership with updates regarding recruitment progress and anticipated staffing transitions.
• Serve as a liaison between SCC leadership, hiring managers, EOSS partners, and OHR throughout recruitment and hiring processes.

HR Transactions and Employee Lifecycle Support

• Process employee transactions including promotions, reassignments, salary changes, supplemental/additional payments, and terminations.
• Ensure timely submission, tracking, and approval of HR transactions in accordance with university policies and procedures.
• Provide HR support throughout the employee lifecycle, including hiring, onboarding, employment changes, performance development processes, and offboarding.
• Serve as a resource to SCC supervisors and employees regarding university HR policies, procedures, systems, and available resources.
• Coordinate with SCC leadership, EOSS partners, and OHR Benefits regarding employee benefits and leaves of absence, as appropriate.
• Maintain personnel documentation and records in accordance with applicable university requirements and retention practices.

Payroll, Compliance and Records

• Collaborate with SCC supervisors and employees to support accurate and timely submission and approval of staff time entries and exceptions.
• Serve as an initial resource for payroll questions and discrepancies and collaborate with OHR and other university partners to resolve issues.
• Support payroll reconciliation processes and prepare documentation in response to internal and external audit requests.
• Monitor HR processes and documentation to support compliance with university policies and applicable requirements.
• Maintain accurate HR records, tracking tools, and documentation for the unit.
• Identify and communicate upcoming deadlines, required actions, and HR‑related compliance needs to appropriate SCC leadership and staff.

SCC Partnership and Organizational Support

• Serve as a primary HR resource for Student Connection and Community leadership, supervisors, and employees.
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