Cashier/Bursar, PDC

Northland Pioneer College

Holbrook (AZ)

On-site

USD 42,000 - 54,000

Full time

14 days+

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Benefits offered by this job

Single Coverage Medical Insurance

Dental/Vision Insurance

4 Personal Days

12 Holiday Days

5 Days Spring Break Leave

15-20 Days Annual Leave

18 Sick Days (up to 130 days)

Professional Development Opportunities

Arizona State Retirement System

Job summary

Northland Pioneer College is seeking a detail-oriented Administrative Assistant to support Student Accounts, Cashiering, and the Bookstore. The role includes data entry for student accounts, processing payments, and reconciling receipts, ensuring accurate billing and timely deposits.

The successful candidate will assist with 1098-T processes and coordinate with other departments to drop non-paying students. Strong Excel skills and customer service are essential.

Qualifications

Associate degree required.
Two years of general office or accounting experience.
Proficiency in desktop software including MS Excel and MS Word.

Responsibilities

Answer calls and emails routed to the Business Office.
Process payments for tuition, books, and other charges.
Receive daily student registration forms for billing accuracy.

Education

Associate’s degree

Two years of general office or accounting experience

MS Excel

MS Word

Customer service

Effective communication

Tools

Excel

Word

DocuSign/ESign

Adobe Acrobat

Slack

Zoom

Job description

Description

Provide confidential, service-oriented assistance to students,staff, and the general public; perform automated and manual dataentry related to computerized student accounts; perform researchand analysis related to student accounts; assure the smooth andefficient operation of Cashiering, Bookstore, and Student AccountsReceivable districtwide.

Examples of Duties

ESSENTIAL FUNCTIONS:

Standard Expectations:

Answer Business Office calls and emails; if unable to resolveissues, route them to the appropriate person or department.
Process payments (cash, check, money order, credit or debitcard) for tuition, books, and other charges.
Receive daily submission of student registration forms fromcampus/centers for billing accuracy and completeness.
Reconcile receipts and deposits daily and maintain BusinessOffice deposit files.
Liaison with third‑party vendors for processing studentpayments.
Assist Bookstore with student book purchases and bookstoreissues.
Process vouchers for students purchasing classroom referencetools with financial aid.
Prepare monthly analysis of students utilizing installmentpayment options and their impacts on accounts receivable andstudents on financial hold.
Maintain records for students using install payments fortextbook purchases and process any credit due to students.
Maintain NPC Online Bookstore Scholarship from a third-partyvendor.
Prepare a list of students to drop from classes fornon-payment; requires research and communication with otherdepartments.
Assist with account receivable reconciliations, invoicing, andcollections.
Assist with weekly processing of student refunds and serve asbackup for refund processing.
Assist in preparing and issuing annual 1098-T forms.
Perform filing, copying, and distribution of financialinformation.
Assist with annual audit functions; prepares statements andschedules and reconciliations of accounts.
Assist in the development and maintenance of accounting andcashiering guidelines for the Business Office.
1 8. Maintain a positive, collaborative relationship with allinternal and external clients.
19. Perform other duties as assigned.

The above statements are intended to describe the generalnature and level of work performed by the incumbent; they do notpurport to describe all functions. Incumbent may be assigned otherduties, and the essential functions may change from time to time asnecessary.

Standard Competencies:

COMPETENCIES:

DESCRIPTION: PROFICIENCY:

Technology Ability to proficiently use Microsoft Office Products(i.e. Word, Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/ESign), Google Applications (Drive), Slack, Zoom, and variousother Microsoft 365 programs. Intermediate

Communication Ability to communicate effectively with faculty, staff, and thegeneral public. Excellent intrapersonal skills. Advanced

Diversity & Multi-Culturalism Ability to work in a diverse, multi-cultural environment. Advanced

Flexibility & Adaptability Ability to adapt to the demands of any given day/time. Intermediate

Self-Awareness Ability to reflect on self-performance and growthopportunities. Basic

Continual Improvement Ability to seek opportunities for professional growth. Basic

Action Oriented Ability to make decisions and take action. Basic

Confidentiality Ability to maintain confidentiality. Advanced

Physical Ability to perform the following physical requirements of theposition with or without reasonable accommodation: critical sensoryrequirements include general vision (corrected to 20/20), hearingor listening in the normal range (corrected) and speak and givedirections. Basic

Minimum Qualifications

Associate’s degree
Two years of general office or accounting experience.
Demonstrate knowledge of desktop software applications including MS Excel and MS Word.
Strong organization, customer service, telephone etiquetteskills.
Strong verbal and written communication skills.
Valid driver’s license.

Supplemental Information

PREFERRED QUALIFICATIONS:

One‑year experience in a higher education environment.
Knowledge of student billing and payment options and accountreceivable procedures.
Knowledge of 1098‑T reporting requirements.
Ability to perform mathematical computations to analyze andreconcile accounts.

BENEFITS

Based on College Procedure employees may be eligible for upto: