Campus Events Operations Specialist

Princeton University; Princeton (NJ); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Benefits program

Job summary

Princeton University is seeking an experienced Events Operations Coordinator to provide logistical, administrative, and operational support for Facilities Operations event coordination activities, including Building Services and logistics for major campus events. You will manage intake, dispatch, and execution of event support requests, ensuring safe, high-quality service delivery.

Your role involves coordinating resources, maintaining event/work order documentation, and contributing to billing

Qualifications

• Three to five years of experience in event coordination, operations support, or administrative functions.
• Strong organizational and time management skills with attention to detail.
• Excellent written and oral communication skills.
• Strong interpersonal skills with a diverse range of stakeholders.
• Proficiency with Microsoft Office Suite and ability to learn new systems.

Responsibilities

• Handle event support requests via phone, email, and in-person interactions; create, edit, and dispatch event-related work orders.
• Serve as the primary point of contact for event planning, intake, and execution support.
• Manage high-volume event and move-related work orders, ensuring accurate updates and crew assignment.
• Coordinate all logistical aspects of events, including setups, equipment, deliveries, and permits.
• Develop and maintain tracking tools to support operational reporting and historical analysis.
• Provide backup for other administrative functions as needed.

Skills

Event coordination

Administrative support

Microsoft Office Suite

Communication skills

Time management

Tools

Maximo

EZ Max Mobile

Planon

Tiger Space

Job description

Princeton University is seeking an experienced Events Operations Coordinator to provide logistical, administrative, and operational support for Facilities Operations event coordination activities, including Building Services and logistics for major campus events. You will manage intake, dispatch, and execution of event support requests, ensuring safe, high-quality service delivery.

Your role involves coordinating resources, maintaining event/work order documentation, and contributing to billing