External Events Logistics Lead

Palm-Beach-Atlantic-University; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Palm Beach Atlantic University is seeking an Event Operations Coordinator to manage external events and third-party venue rentals across campus venues. You will serve as the primary operational contact for external clients, including summer camps, conferences, community organizations, and other partners.

Responsibilities include coordinating logistics, setup, teardown, site visits, and vendor relations while ensuring compliance with university policies.

Qualifications

• 1+ years of experience in customer service, hospitality, events support, or office administration.

Responsibilities

• Coordinate logistics and execution of external events across university venues, including camps, conferences, concerts, lectures, and community programs.
• Serve as the primary operational contact for external clients, manage site visits, setup requirements, and facility readiness.
• Oversee event setup/teardown and direct student event staff; support contract administration and billing; ensure policy compliance.
• Coordinate proposals, meetings, site visits, and cross-functional support; accommodate non-routine hours as needed.

Skills

Customer Service

Professionalism

Adaptability

Attention to Detail

Confidentiality

Creativity

Communication

Trust Building

Problem-solving

Time Management

Teamwork

Education

Associate's degree or equivalent in Hospitality, Event Management, Business, Communications, or related field

Job description

Palm Beach Atlantic University is seeking an Event Operations Coordinator to manage external events and third-party venue rentals across campus venues. You will serve as the primary operational contact for external clients, including summer camps, conferences, community organizations, and other partners.

Responsibilities include coordinating logistics, setup, teardown, site visits, and vendor relations while ensuring compliance with university policies.