Campus Events Strategist & Logistics Lead

Vanderbilt University; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Vanderbilt University in Nashville is seeking an Events Coordinator to support the University Ceremonies and Events team within the Office of the Chancellor. This on-campus, full-time role administers planning and execution of events across the university, delivering engaging and compliant experiences.

The ideal candidate has 2–4 years in event coordination, a Bachelor’s degree, and strong skills in calendar management, stakeholder communication, and Microsoft Office.

Qualifications

• A bachelor's degree from an accredited institution is required.
• 2–4 years of relevant event coordination experience.
• Proficiency in Microsoft Office, especially Outlook.
• Experience in higher education or non-profit environment preferred.

Responsibilities

• Administers the overall event coordination of assigned small to medium events.
• Coordinates registration, invitations, attendance estimates, VIP stewardship, site walkthroughs, catering, rentals, transportation and other services.
• Executes hands-on event support including setup/breakdown and guest services.
• Manages event documentation, including run-of-show documents, layouts, production schedules, budgets and post-event reports.
• Evaluates event performance by measuring outcomes against benchmarks and identifying opportunities to improve future events.
• Serves as point of contact for stakeholders, vendors, and participants for assigned events.
• Supports larger institutional events as part of the broader events team.

Skills

Event coordination

Stakeholder communication

Team collaboration

Budgeting

Logistics planning

Attention to detail

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Calendar management

Job description

Vanderbilt University in Nashville is seeking an Events Coordinator to support the University Ceremonies and Events team within the Office of the Chancellor. This on-campus, full-time role administers planning and execution of events across the university, delivering engaging and compliant experiences.

The ideal candidate has 2–4 years in event coordination, a Bachelor’s degree, and strong skills in calendar management, stakeholder communication, and Microsoft Office.