Campus Events Logistics Coordinator

University of Nevada, Las Vegas (UNLV); Norfolk (VA); On-site; USD 27,276 - 38,848; Full time

Job summary

Nevada State University invites applications for the position of 1000 Hour Appointment - Event Coordinator (Events Processing Emphasis). This role serves as a central resource for campus event scheduling and processing, coordinating requests from submission to completion and liaising with faculty, staff, students, and external clients.

The Event Coordinator maintains event calendars, supports logistics, and ensures successful delivery of campus events in a fast-paced, collaborative environment.

Qualifications

• Demonstrated ability to organize multiple projects and priorities while meeting deadlines in a fast‑paced environment.
• Strong written, verbal, and interpersonal communication skills with a commitment to excellent customer service.
• Ability to work both independently and collaboratively as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite and the ability to learn new technology and software systems.
• Ability to work occasional early mornings, evenings, and weekends in support of university events.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment‑related visas).
• Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Responsibilities

• Review, process, and coordinate campus event requests from initial submission through event completion.
• Coordinate event scheduling and maintain accurate reservations using the university's event management systems.
• Serve as a primary point of contact for faculty, staff, students, and external clients regarding event procedures, scheduling, and logistics.
• Coordinate event logistics, including room setups, equipment requests, audio‑visual needs, catering, vendor services, and facility access.
• Collaborate with campus departments and vendors to ensure event requirements are communicated and services are delivered successfully.
• Develop event setup diagrams and maintain accurate event records and documentation.
• Manage and update the university's online events calendar and related event information.
• Provide guidance on event policies, scheduling procedures, and venue options to support successful event planning.
• Assist with on‑site event support for university events as needed.
• Support planning and operational activities for signature university events.
• Maintain event equipment, supplies, and departmental resources.
• Collaborate with the full‑time Event Coordinator and broader Events Team to ensure continuity of operations and exceptional customer service.
• Perform other duties as assigned.

Skills

Organization

Communication

Customer service

Team collaboration

Attention to detail

Education

Bachelor's degree in related field

Experience in events/higher education

Tools

25Live

Localist/Concept3D

Asana

Social Tables (Cvent)

Canva

MS Office

Job description

Nevada State University invites applications for the position of 1000 Hour Appointment - Event Coordinator (Events Processing Emphasis). This role serves as a central resource for campus event scheduling and processing, coordinating requests from submission to completion and liaising with faculty, staff, students, and external clients.

The Event Coordinator maintains event calendars, supports logistics, and ensures successful delivery of campus events in a fast-paced, collaborative environment.